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Fully Using Copy Functions

Settings Anyone can Change

To customize the initial display of the main screen in the copy mode ([Copier Settings])

To display:
  • [Utility]
    • [User Settings]
      • [Custom Display Settings]
        • [Copier Settings]

Change the default main screen in copy mode.

Settings

Description

[Default Tab]

Select the main screen of the copy mode from [Basic] and [Quick Copy] in which functions are displayed collectively.

For details, refer to Here.

[Quick Settings 1]/[Quick Settings 2]

Arrange frequently used copy setting keys in the main screen in the copy mode. You can recall the settings with a single key action in the main screen of the copy mode.

For details, refer to Here.

[Default Paper Type Display]

Select whether to preferentially display custom paper with which a given paper name and type have been registered when selecting the paper type for the paper tray.

You can specify this option when custom paper is registered.

For details, refer to Here.

To display a screen indicating that a copy job is in progress ([Copy Screen])

To display:
  • [Utility]
    • [User Settings]
      • [Custom Display Settings]
        • [Copy Screen]

Configure settings for the screen displayed in copy operations.

Settings

Description

[Copy Operating Screen]

Select whether to display a screen indicating a copy operation status.

You can check the detailed copy settings and the job progress status with the screen that appears while printing. Also, you can reserve the next job by tapping [Next Box Job], [Next Fax/Scan Job], or [Next Copy Job].

[No] is specified by default.

To specify whether to automatically configure [Booklet] when [Fold] or [Half-Fold] is enabled ([Auto Booklet Selection for Saddle Stitching])

To display:
  • [Utility]
    • [User Settings]
      • [Copier Settings]
        • [Auto Booklet Selection for Saddle Stitching]

When you have specified [Center Staple & Fold] or [Half-Fold], select whether to specify [Booklet] automatically. [Auto Select Booklet] is specified by default.

Settings

Description

[Auto Select Booklet]

[Booklet] is specified automatically.

[User Defined]

A confirmation message appears asking users to select whether to specify [Booklet].

[Off]

[Booklet] is not specified.

  • bizhub C658/C558/C458:
    To use this function, the optional Finisher FS-537 and Saddle Stitcher SD-512 or the optional Finisher FS-536 and Saddle Stitcher SD-511 are required.

  • bizhub C368/C308/C258:
    To use this function, the optional Finisher FS-534 and Saddle Stitcher SD-511 are required.

To specify whether to automatically change to the optimum zoom ratio when [Combine] or [Booklet] is enabled ([Auto Zoom for Combine/Booklet])

To display:
  • [Utility]
    • [User Settings]
      • [Copier Settings]
        • [Auto Zoom for Combine/Booklet]

Select whether to adjust the image automatically to optimal zoom ratio when you specify [Combine] or [Booklet] and select [Auto] for [Paper]. [Auto Display Zoom Ratio] is specified by default.

Settings

Description

[Auto Display Zoom Ratio]

An optimized zoom ratio is set automatically. The following zoom ratios are specified according to the function.

<Inch area>

  • [2in1], [Booklet]: 64.7%

  • [4in1]: 50.0%

  • [8in1]: 32.3%

<Centimeter area>

  • [2in1], [Booklet]: 70.7%

  • [4in1]: 50.0%

  • [8in1]: 35.3%

[Off]

Select this option to specify a zoom ratio manually.

To automatically specify [Booklet] when the [Booklet] setting screen is displayed ([Booklet Short Cut Mode])

To display:
  • [Utility]
    • [User Settings]
      • [Copier Settings]
        • [Booklet Short Cut Mode]

Select whether to automatically set the Booklet function to [ON] when the setting screen for [Booklet] is displayed.

Select [ON] when you want to specify [Booklet] easily.

[OFF] is specified by default.

To register the frequently copy functions as the standard ([Default Copy Settings])

To display:
  • [Utility]
    • [User Settings]
      • [Copier Settings]
        • [Default Copy Settings]

Change the default settings (settings when the power is turned on, or the Reset key is pressed) in the copy mode.

You can change the setting by selecting [Current Setting] after the setting in the copy mode is changed.

[Factory Default] is specified by default.

To register the frequently copy function (Enlarge Display) as the standard ([Default Enlarge Display Settings])

To display:
  • [Utility]
    • [User Settings]
      • [Copier Settings]
        • [Default Enlarge Display Settings]

Change the default settings (settings when the power is turned on, or the Reset key is pressed) in the copy mode, in the enlarge display mode.

You can change the setting by selecting [Current Setting] after the setting in the copy mode is changed.

[Factory Default] is specified by default.

To specify which operations are to be carried out when the original direction is different from the paper direction while [Zoom] is set to [Auto] ([When AMS Direction is Incorrect])

To display:
  • [Utility]
    • [User Settings]
      • [Copier Settings]
        • [When AMS Direction is Incorrect]

When you have selected [Auto] in [Zoom], select whether to print the original even if the original loading direction is different from the paper direction. [Print] is specified by default.

This option is enabled if you have set [Enlargement Rotation] to [Restrict].

Settings

Description

[Print]

Print regardless of the original loading direction.

[Delete Job]

Delete the job if the original loading direction is different from the paper direction.

To specify the timing to start copying when scanning an original for [Separate Scan] ([Separate Scan Output Method])

To display:
  • [Utility]
    • [User Settings]
      • [Copier Settings]
        • [Separate Scan Output Method]

Select the timing that the machine starts printing when scanning an original by specifying [Separate Scan]. [Page Print] is specified by default.

Settings

Description

[Page Print]

Printing begins while the original is being scanned. Select this option if you want to focus on efficiency.

[Batch Print]

Printing begins after all originals are scanned. You can delete data before printing begins if you find an incorrect setting etc.

To automatically change the selected paper tray when paper is loaded into the bypass tray ([Select Tray for Paper Insertion function.])

To display:
  • [Utility]
    • [User Settings]
      • [Copier Settings]
        • [Select Tray for Paper Insertion function.]

Select whether to automatically change the selected paper tray when paper is loaded into the Bypass Tray.

If [Bypass Tray] is selected, the paper tray is changed to the Bypass Tray when paper is loaded into the Bypass Tray, and the [Tray Settings (Manual Tray)] screen is displayed on the Control Panel.

[Bypass Tray] is specified by default.

To select a paper tray you want to insert paper into for Cover Sheet, Insert Sheet, and Chapters ([Select Tray for Insert Sheet])

To display:
  • [Utility]
    • [User Settings]
      • [Copier Settings]
        • [Select Tray for Insert Sheet]

Configure the default paper tray loaded with paper when the [Cover Sheet], [Insert Sheet], or [Chapters] is set.

[Tray 2] is specified by default.

To collectively configure the frequently used finishing functions on the main screen in the copy mode ([Finishing Program])

To display:
  • [Utility]
    • [User Settings]
      • [Copier Settings]
        • [Finishing Program]

Select whether to display finishing program keys in the main screen of the copy mode.

By arranging a frequently used finishing setting to the finishing program, you can specify the finishing setting only by tapping the program key in the main screen of the copy mode.

  • To use this function, the optional Finisher is required.

To change the default of [Card Shot] or register any card size ([Card Shot Settings])

To display:
  • [Utility]
    • [User Settings]
      • [Copier Settings]
        • [Card Shot Settings]

Specify the default setting of [Card Shot] in [Application], and register the original size. With [Card Shot], the registered size can be invoked.

Settings

Description

[Layout]

Select the default setting where to place the front and back sides of a card.

  • [Top/Bottom]: Place the front side on the top and the back side on the bottom of the paper.

  • [Left/Right (Upper Half)]: Place the front side on the upper left and the back side on the upper right of paper.

  • [Left/Right]: Place the front side on the left and the back side on the right of paper.

[Top/Bottom] is specified by default.

[Zoom]

Select the default zoom ratio for copying.

  • [Full Size]: Makes a copy that fits to the original size.

  • [x1.0]: Copy with the same size as the card.

[Full Size] is specified by default.

[Store Original Size]

Register a size of card to be copied. Up to four sizes can be registered by entering sizes then tapping the Size key.

To give the card size a descriptive name, tap [Original Name].

Settings only the Administrators can Change

To restrict the use of a copy program ([Restrict Program Function Setting])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [Restrict User Access]
          • [Restrict Program Function Setting]

Select whether to allow the user to use the copy program or fax/scan program.

[Allow] is specified by default.

To prohibit users from changing or deleting a copy program name ([Copy Program Lock Settings])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [Restrict User Access]
          • [Copy Program Lock Settings]

Restrict the administrator to change or delete the names of the registered copy and image adjustment programs. You can configure this option for each program.

To delete a copy program ([Delete Saved Copy Program])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [Restrict User Access]
          • [Delete Saved Copy Program]

Deletes a registered copy or image adjustment program.

To register information to be added to the header or footer ([Header/Footer Settings])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [Stamp Settings]
          • [Header/Footer Settings]
            • [New]

You can register header/footer programs, and change or delete registered programs.

Settings

Description

[Name]

Enter the name of header/footer program using up to 16 characters.

When selecting a header or footer, give it a name that helps you easily identify it.

[Header Settings]

Select whether to print a header. To print it, specify what to print.

  • [Text]: Characters you entered are printed.

  • [Date/Time]: Select whether to print date and time. To print it, select the appropriate display format.

  • [Other]: Select whether to print information, such as job number, machine's serial number, and distribution control number.

[Do Not Print] is specified by default.

[Footer Settings]

Select whether to print a footer. To print it, specify what to print.

  • [Text]: Characters you entered are printed.

  • [Date/Time]: Select whether to print date and time. To print it, select the appropriate display format.

  • [Other]: Select whether to print information, such as job number, machine's serial number, and distribution control number.

[Do Not Print] is specified by default.

[Pages]

Select to print the header/footer on all pages or only on the first page.

[All Pages] is specified by default.

[Text Details]

Select the size, font, and color of the text to be printed.

  • Data is printed in black and white in this machine.

  • This function is available when the Web browser function is disabled. When the optional Extension Memory is installed, this function is available regardless of whether the Web browser function is enabled or disabled. bizhub C658/C558/C458 provides Extension Memory as standard.

  • To check or edit a header/footer program you registered, select it, then tap [Check/Edit].

  • To delete a header/footer program you registered, select it, then tap [Delete].

To automatically specify optimal zoom ratio based on the sizes of an original and paper when loading the original on the original glass and specifying copy paper ([Auto Zoom (Platen)])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Copier Settings]
        • [Auto Zoom (Platen)]

Specify whether to switch [Zoom] to [Auto] when selecting paper for copying after loading an original on the Original Glass.

When [Zoom] is switched to [Auto], the original is automatically copied in an enlarged or reduced size according to the original and paper size.

[OFF] (Prohibit) is specified by default.

To automatically specify optimal zoom ratio based on the sizes of an original and paper when loading the original into the ADF and specifying copy paper ([Auto Zoom (ADF)])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Copier Settings]
        • [Auto Zoom (ADF)]

Specify whether to switch [Zoom] to [Auto] when selecting paper for copying after loading an original on the ADF.

When [Zoom] is switched to [Auto], the original is copied in an enlarged or reduced size according to the original and paper size.

[ON] (Allow) is specified by default.

To print out data immediately when receiving a print or fax job during copying ([Print Jobs During Copy Operation])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Copier Settings]
        • [Print Jobs During Copy Operation]

Specify whether to print immediately or to print after copying is completed when a print job or fax job is received during copy operations on the Control Panel. [Accept] is specified by default.

Settings

Description

[Accept]

Immediately prints a print or fax job.

[Receive Only]

A print or fax job is printed after copy operations are completed.

To specify whether to fold the print side inward or outward when feeding out tri-folded copies ([Tri-Fold Print Side])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Copier Settings]
        • [Tri-Fold Print Side]

Specify whether to have tri-folded copies ejected with the print side folded inward or outward.

[Inside] is specified by default.

To configure automatic image rotation conditions when the original direction is different from the paper direction ([Automatic Image Rotation])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Copier Settings]
        • [Automatic Image Rotation]

Select the setting in which the image is to be automatically rotated if the original orientation is different from the paper orientation. [When Auto Paper/Auto Zoom is set] is specified by default.

Settings

Description

[When Auto Paper/Auto Zoom/Reduce is set]

The original image is automatically rotated when [Paper] is set to [Auto], and [Zoom] to [Auto] or Reduce.

[When Auto Paper/Auto Zoom is set]

The original image is automatically rotated when [Paper] is set to [Auto], and [Zoom] to [Auto].

[When Auto Zoom/Reduce is set]

The original image is automatically rotated when [Zoom] is set to [Auto] or Reduce.

[When Auto Zoom is set]

The original image is automatically rotated when [Zoom] is set to [Auto].

To enable the copy guard function ([Copy Guard])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Security Settings]
        • [Security Details]
          • [Copy Guard]

Select whether to use the Copy Guard function.

Copy Guard is a copy protection function that prints concealed security watermarks such as "Private" or a date in the background to prevent unauthorized copying, and embeds a copy restriction pattern on all printed sheets.

[No] is specified by default.

  • To use this function, the optional Security Kit is required.

  • This function is available when the Web browser function is disabled. When the optional Extension Memory is installed, this function is available regardless of whether the Web browser function is enabled or disabled. bizhub C658/C558/C458 provides Extension Memory as standard.

To enable the password copy function ([Password Copy])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Security Settings]
        • [Security Details]
          • [Password Copy]

Select whether to use the Password Copy function.

Password Copy is a copy protection function that prints concealed security watermarks such as "Private" or a date in the background to prevent unauthorized copying, and embeds a password for the password copy function on all printed sheets.

[No] is specified by default.

  • To use this function, the optional Security Kit is required.

  • This function is available when the Web browser function is disabled. When the optional Extension Memory is installed, this function is available regardless of whether the Web browser function is enabled or disabled. bizhub C658/C558/C458 provides Extension Memory as standard.

To change the copy settings of the Eco copy function ([Eco Copier Settings])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Eco Copier Settings]

Change copy settings of the Eco copy function.

Settings

Description

[Combine]

Select the number of original pages to be copied on a single page.

[2in1] is specified by default.

[Duplex Settings]

Select a combination of the original to be loaded (1-sided original or 2-sided original) and the copy method (1-sided copy or 2-sided copy).

[1-Sided > 2-Sided] is specified by default.

[Color Setting]

Select the color to be used for Eco copy.

[Black] is specified by default.

Fully Using Scan Transmission Functions

Settings Anyone can Change

To register the subject and body of an E-mail ([E-Mail Settings])

To display:
  • [Utility]
    • [One-Touch/User Box Registration]
      • [Create One-Touch Destination]
        • [E-Mail Settings]

Register fixed subject and message text phrase of the E-mail. You can select a registered subject and message text before sending.

Settings

Description

[E-Mail Subject]

Register a fixed subject phrase of the E-mail message. You can register up to 10 subject phrases.

Tapping [E-Mail Subject] displays a list of subjects registered on this machine.

The subject appears as [Default] is automatically inserted as the subject when sending E-mail. To change the subject to be automatically inserted, select a subject you wish to change to, then tap [Set as Default].

For details, refer to Here.

[E-mail Body]

Register a fixed text phrase of the E-mail message. You can register up to 10 message text phrases.

Tapping [E-mail Body] displays a list of message text registered on this machine.

The message text appears as [Default] is automatically inserted as the message text when sending E-mail. To change the message text to be automatically inserted, select a message text you wish to change to, then tap [Set as Default].

For details, refer to Here.

To customize the initial display of the main screen in the scan/fax mode ([Scan/Fax Settings])

To display:
  • [Utility]
    • [User Settings]
      • [Custom Display Settings]
        • [Scan/Fax Settings]

Change the default main screen in fax/scan mode.

Settings

Description

[Default Tab]

Select the main screen in fax/scan mode from [Address Search/LDAP Search], [Job History], [Address Book], and [Direct Input].

For details, refer to Here.

[Program Default]

Select a page to be displayed in the main screen of [Program].

For details, refer to Here.

[Address Book Index Default]

Select the index and destination type that are initially shown when [Address Book] is displayed.

For details, refer to Here.

[Default Address Sort Method]

Select the list order of destinations to be displayed in [Address Book] between registration number and registration name.

For details, refer to Here.

[Default Address Display Method]

Select the display in [Address Book] between button and list.

For details, refer to Here.

[Address Button Size Setting]

Select the size of a button to display [Address Book] with.

For details, refer to Here.

To activate case sensitivity each time a registered destination is searched ([Search Option Settings])

To display:
  • [Utility]
    • [User Settings]
      • [Custom Display Settings]
        • [Search Option Settings]

Configure the contents of the search screen when performing an detail search for registered destinations. Also, specify whether to search for functions of this machine.

Settings

Description

[Uppercase and Lowercase Letters]

Select whether to distinguish between upper and lower case alphabet characters when searching for a registered destination.

[Differentiate] is specified by default.

[Search Option Screen]

If you want to change the setting of [Uppercase and Lowercase Letters] when searching for a destination, select [ON].

If you select [ON], the check box for switching the setting is displayed in the [Name Search] and [Address Search] screen respectively.

[OFF] is specified by default.

[Search Item Settings]

Display the keys to search for the [Application], [Copy Function], [Scan/Fax Function], [User Settings], and [Administrator Settings] functions on the screen, and select whether to search for the functions on this machine.

Selecting [Search On] allows the user to specify the search range. Select whether to include [Application], [Copy Function], and [Scan/Fax Function] in the search range.

[Search On] is specified by default.

To change the default compression type for transmission in color ([JPEG Compression Level])

To display:
  • [Utility]
    • [User Settings]
      • [Scan/Fax Settings]
        • [JPEG Compression Level]

Select the default compression method from [High Quality], [Standard] and [High Compression] for transmission in color.

Data size is the largest in [High Quality] and the lowest in [High Compression].

[Standard] is specified by default.

To change the default compression type for transmission in black and white ([Black Compression Level])

To display:
  • [Utility]
    • [User Settings]
      • [Scan/Fax Settings]
        • [Black Compression Level]

Select the default compression method from [MH] and [MMR] for transmission in black-and-white.

[MH] provides the data size larger than [MMR]. If you cannot open the file saved in [MMR], save data in [MH].

[MMR] is specified by default.

To change the control panel locking time when importing an image by TWAIN Scan ([TWAIN Lock Time])

To display:
  • [Utility]
    • [User Settings]
      • [Scan/Fax Settings]
        • [TWAIN Lock Time]

If you scan data from a computer using TWAIN-compatible application software, the Control Panel of this machine is locked.

If necessary, change the time until the operation panel is unlocked automatically.

[120 sec.] is specified by default.

To register the frequently scan and copy functions as the standard ([Default Scan/Fax Settings])

To display:
  • [Utility]
    • [User Settings]
      • [Scan/Fax Settings]
        • [Default Scan/Fax Settings]

Change the default settings (settings when the power is turned on, and the Reset key is pressed) in fax/scan mode.

You can change the setting by selecting [Current Setting] after the option settings in fax/scan mode are changed.

[Factory Default] is specified by default.

To register the frequently scan and fax functions (Enlarge Display) as the standard ([Default Enlarge Display Settings])

To display:
  • [Utility]
    • [User Settings]
      • [Scan/Fax Settings]
        • [Default Enlarge Display Settings]

Change the default settings (settings when the power is turned on, and the Reset key is pressed) in fax/scan mode, when using in enlarge display mode.

You can change the setting by selecting [Current Setting] after the option settings in fax/scan mode are changed.

[Factory Default] is specified by default.

To change the compression type when saving a file in the Compact PDF or Compact XPS format ([Compact PDF/XPS Compression Level])

To display:
  • [Utility]
    • [User Settings]
      • [Scan/Fax Settings]
        • [Compact PDF/XPS Compression Level]

Select the default compression method for saving data in the compact PDF or compact XPS format from [High Quality], [Standard] and [High Compression].

Data size is the largest in [High Quality] and the lowest in [High Compression].

[Standard] is specified by default.

To change the compression type when a file saved in TIFF format cannot be opened on your computer ([Color TIFF Type])

To display:
  • [Utility]
    • [User Settings]
      • [Scan/Fax Settings]
        • [Color TIFF Type]

Select the default compression method for saving original data in the TIFF format from [TIFF(TTN2)] and [TIFF(modified TAG)].

If you cannot open the file saved in [TIFF(TTN2)], save data in [TIFF(modified TAG)].

[TIFF(TTN2)] is specified by default.

To change the accuracy of the graphic outline processing when saving data in the Outline PDF format ([Graphic Outlining])

To display:
  • [Utility]
    • [User Settings]
      • [Scan/Fax Settings]
        • [Graphic Outlining]

Select the outline processing accuracy of images (graphics) when saving data in the Outline PDF format.

The outline processing accuracy is improved in the order of [LOW], [MIDDLE], and [HIGH]. If you select [OFF], outline processing is not performed.

[OFF] is specified by default.

To automatically add a text to a file name in order in order to avoid a file name being duplicated in a destination ([Auto Rename Function])

To display:
  • [Utility]
    • [User Settings]
      • [Scan/Fax Settings]
        • [Auto Rename Function]

To avoid duplicate file names being created in the destination when the file name is specified by the user, select whether to automatically add text to the file name.

[OFF] is specified by default.

To select whether to prioritize the OCR character recognition accuracy or the processing speed when creating a searchable PDF file ([OCR Operation Setting])

To display:
  • [Utility]
    • [User Settings]
      • [Scan/Fax Settings]
        • [OCR Operation Setting]

When creating a searchable PDF file or a searchable PPTX, DOCX, or XLSX file, select either to prioritize the quality level of OCR character recognition, or processing speed. [Prioritize Speed] is specified by default.

Settings

Description

[Prioritize Quality]

Prioritizes the quality of character recognition. Also, inclination of the original is adjusted automatically.

[Prioritize Speed]

Prioritizes the processing speed. The inclination of the original is not adjusted.

  • To use the searchable PDF function, i-Option LK-105 v4 or i-Option LK-110 v2 is required in addition to the optional Extension Memory.

  • To specify DOCX or XLSX for the file type, the optional Extension Memory and i-Option LK-110 v2 are required.

  • The file types, XPS, Compact XPS, and PPTX, are available when the Web browser function is disabled. When the optional Extension Memory is installed, this function is available regardless of whether the Web browser function is enabled or disabled.

  • bizhub C658/C558/C458 provides Extension Memory as standard.

To select PDF or Compact PDF as the file type when using a scan process to be sent as a PDF file ([Distributed Scan PDF Settings])

To display:
  • [Utility]
    • [User Settings]
      • [Scan/Fax Settings]
        • [Distributed Scan PDF Settings]

Select [PDF] or [Compact PDF] as the file format to send a file to the scan server. This function is applied when PDF is set to the scan process as the file format.

[Compact PDF] is specified by default.

To select XPS or Compact XPS as the file type when using a scan process to be sent as an XPS file ([Distributed Scan XPS Settings])

To display:
  • [Utility]
    • [User Settings]
      • [Scan/Fax Settings]
        • [Distributed Scan XPS Settings]

Select [XPS] or [Compact XPS] as the file type to send a file to the scan server. This function is applied when XPS is set to the scan process as the file type.

[XPS] is specified by default.

  • This function is available when the Web browser function is disabled. When the optional Extension Memory is installed, this function is available regardless of whether the Web browser function is enabled or disabled. bizhub C658/C558/C458 provides Extension Memory as standard.

Settings only the Administrators can Change

To register a prefix and suffix of an E-mail address in order to save steps to enter an E-mail address ([Prefix/Suffix Setting])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Network Settings]
        • [Detail Settings]
          • [Prefix/Suffix Setting]

Register a prefix and suffix of an E-mail address. Also, configure the setting for recalling the registered prefix and suffix when entering an E-mail address.

Settings

Description

[ON/OFF Setting]

Select whether to use Prefix/Suffix Setting.

If you select [ON], you can recall the registered prefix and suffix which are registered in [Prefix/Suffix Setting] when entering an E-mail address.

[OFF] is specified by default.

[Prefix/Suffix Setting]

Register a prefix and suffix to complement E-mail address entry. Up to 8 prefixes/suffixes can be registered.

  • [Prefix]: Enter a prefix (using up to 20 characters).

  • [Suffix]: Enter a suffix (using up to 64 characters).

To restrict the use of a fax/scan program ([Restrict Program Function Setting])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [Restrict User Access]
          • [Restrict Program Function Setting]

Select whether to allow the user to use the copy program or fax/scan program.

[Allow] is specified by default.

To restrict functions such as Store Address or From address that can be changed by users ([Restrict Access to Job Settings])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [Restrict User Access]
          • [Restrict Access to Job Settings]

Select whether to allow the user to change information, such as destinations and senders' E-mail addresses.

Settings

Description

[Changing Job Priority]

Select whether to allow the user to change the priority of print jobs.

For details, refer to Here.

[Delete Other User Jobs]

Select whether to allow the user to delete other user jobs if user authentication is used on this machine.

For details, refer to Here.

[Registering and Changing Addresses]

Select whether to allow the user to register or change destinations.

For details, refer to Here.

[Changing Zoom Ratio]

Select whether to allow the user to change the zoom ratio.

For details, refer to Here.

[Change the "From" Address]

Select whether to allow the user to change sender E-mail address ("From" address).

For details, refer to Here.

[Change Registered Overlay]

Select whether to allow the user to overwrite or delete a registered overlay image.

For details, refer to Here.

[Biometric/IC Card Info. Registration]

Select whether to allow the user to register or delete a user's biometric or IC Card/NFC authentication information.

For details, refer to Here.

[Synchronize User Authentication & Account Track]

Specify whether to allow users to change the settings for synchronizing user authentication and account track when user authentication and account track are enabled.

For details, refer to Here.

To restrict sending to multiple destinations (broadcast transmission) ([Restrict Broadcasting])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [Restrict User Access]
          • [Restrict Operation]
            • [Restrict Broadcasting]

Select whether to prohibit the user from sending faxes to multiple destinations. To prohibit broadcast, select [ON].

[OFF] is specified by default.

To register information to be added to the header or footer ([Header/Footer Settings])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [Stamp Settings]
          • [Header/Footer Settings]
            • [New]

You can register header/footer programs, and change or delete registered programs.

Settings

Description

[Name]

Enter the name of header/footer program using up to 16 characters.

When selecting a header or footer, give it a name that helps you easily identify it.

[Header Settings]

Select whether to print a header. To print it, specify what to print.

  • [Text]: Characters you entered are printed.

  • [Date/Time]: Select whether to print date and time. To print it, select the appropriate display format.

  • [Other]: Select whether to print information, such as job number, machine's serial number, and distribution control number.

[Do Not Print] is specified by default.

[Footer Settings]

Select whether to print a footer. To print it, specify what to print.

  • [Text]: Characters you entered are printed.

  • [Date/Time]: Select whether to print date and time. To print it, select the appropriate display format.

  • [Other]: Select whether to print information, such as job number, machine's serial number, and distribution control number.

[Do Not Print] is specified by default.

[Pages]

Select to print the header/footer on all pages or only on the first page.

[All Pages] is specified by default.

[Text Details]

Select the size, font, and color of the text to be printed.

  • Data is printed in black and white in this machine.

  • This function is available when the Web browser function is disabled. When the optional Extension Memory is installed, this function is available regardless of whether the Web browser function is enabled or disabled. bizhub C658/C558/C458 provides Extension Memory as standard.

  • To check or edit a header/footer program you registered, select it, then tap [Check/Edit].

  • To delete a header/footer program you registered, select it, then tap [Delete].

To change operations to be performed when the Preview key is pressed or how to display a preview ([Preview Settings])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [Preview Settings]

Specify the preview function settings, such as the display mode of preview images that appear when the Preview key is pressed on the Control Panel.

Settings

Description

[Original Direction Confirmation Screen]

Specify whether to display the screen for selecting the original loading direction after pressing the Preview key when scanning an original in fax/scan mode.

For details, refer to Here.

[Realtime Preview]

Select whether or not to display a preview image for each page when scanning an original in Scan/Fax mode.

For details, refer to Here.

[Set key Initial display]

Select whether to display the Setting Key when the preview screen opens.

For details, refer to Here.

[Preview Display Conditions (Standard Application)]

Select the conditions for displaying preview images.

For details, refer to Here.

[Preview Display Conditions (Registered Application)]

Select conditions to display preview images when using an OpenAPI application.

For details, refer to Here.

To specify whether to add an initial character of a scanned mode name to the file name of the scanned original data ([Function Mode Initial])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [Scan File Name Settings]
          • [Function Mode Initial]

Select whether to use an initial of the relevant function as a prefix for the file name. The following letters are used as prefixes for file name.

C: Copy

S: Scan/Fax or User Box

P: Print

[Attach] is selected by default.

To add any character string to the file name of the scanned original data ([Supplementary File Name])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [Scan File Name Settings]
          • [Supplementary File Name]

Select whether to add a device name or desired text to the file name. To add desired text, enter it.

For the device name, use the name you specified by selecting [Administrator/Machine Settings] - [Input Machine Address] - [Device Name].

[Device Name] is set by default.

To print a list of registered E-mail subjects and body text ([E-Mail Subject/Text List])

To display:
  • [Utility]
    • [Administrator Settings]
      • [One-Touch/User Box Registration]
        • [One-Touch/User Box Registration List]
          • [E-Mail Subject/Text List]

Print the list of E-mail subjects and message text registered on this machine.

Change print settings as required, then tap [Start] to start printing.

To change the default setting when creating a PDF file based on PDF/A using the PDF processing function ([PDF/A Default Settings])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [PDF Settings]
          • [PDF/A Default Settings]

Change the default setting to create a PDF file based on PDF/A using the PDF processing function.

[Disable] is specified by default.

  • To use the PDF processing function, i-Option LK-102 v3 or i-Option LK-110 v2 is required in addition to the optional Extension Memory. bizhub C658/C558/C458 provides Extension Memory as standard.

To change the default setting when creating a linearized PDF file using the PDF processing function ([PDF Web Optimization Default Settings])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [PDF Settings]
          • [PDF Web Optimization Default Settings]

Change the default setting to create a PDF file optimized for displaying in a Web browser using the PDF processing function.

[Invalid] is specified by default.

  • To use the PDF processing function, i-Option LK-102 v3 or i-Option LK-110 v2 is required in addition to the optional Extension Memory. bizhub C658/C558/C458 provides Extension Memory as standard.

To select conditions for automatically specifying a document name from the OCR character recognition result when creating a searchable PDF file ([Searchable PDF Settings])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [PDF Settings]
          • [Searchable PDF Settings]

Specify conditions to automatically specify a document name from the OCR character recognition result when creating a searchable PDF file using the searchable PDF function.

Settings

Description

[Enable]/[No Limit]

Select whether to enable a function for automatically specifying a document name from the OCR character recognition result when creating a searchable PDF file.

[Enable] is specified by default.

[Doc. Name Max. Length Settings]

Specify the maximum string length when automatically extracting an appropriate character string for a document name from the OCR character recognition result.

[30 Text] is specified by default.

[Confirm Document Name Settings]

Select whether to display the screen for checking the specified document name when automatically specifying a document name from the OCR character recognition result.

[OFF] is specified by default.

  • To use the searchable PDF function, i-Option LK-105 v4 or i-Option LK-110 v2 is required in addition to the optional Extension Memory. bizhub C658/C558/C458 provides Extension Memory as standard.

Fully Using Fax Functions

Settings Anyone can Change

To customize the initial display of the main screen in the scan/fax mode ([Scan/Fax Settings])

To display:
  • [Utility]
    • [User Settings]
      • [Custom Display Settings]
        • [Scan/Fax Settings]

Change the default main screen in fax/scan mode.

Settings

Description

[Default Tab]

Select the main screen in fax/scan mode from [Address Search/LDAP Search], [Job History], [Address Book], and [Direct Input].

For details, refer to Here.

[Program Default]

Select a page to be displayed in the main screen of [Program].

For details, refer to Here.

[Address Book Index Default]

Select the index and destination type that are initially shown when [Address Book] is displayed.

For details, refer to Here.

[Default Address Sort Method]

Select the list order of destinations to be displayed in [Address Book] between registration number and registration name.

For details, refer to Here.

[Default Address Display Method]

Select the display in [Address Book] between button and list.

For details, refer to Here.

[Address Button Size Setting]

Select the size of a button to display [Address Book] with.

For details, refer to Here.

To customize the initial display of the main screen in the fax mode ([Fax Settings])

To display:
  • [Utility]
    • [User Settings]
      • [Custom Display Settings]
        • [Fax Settings]

Change the default main screen in fax mode.

Settings

Description

[Default Tab]

Select the main screen in fax mode from [Address Search/LDAP Search], [Job History], [Address Book], and [Direct Input].

For details, refer to Here.

[Program Default]

Select a page to be displayed in the main screen of [Program].

For details, refer to Here.

[Address Book Index Default]

Select the index and destination type that are initially shown when [Address Book] is displayed.

For details, refer to Here.

[Default Address Sort Method]

Select the list order of destinations to be displayed in [Address Book] between registration number and registration name.

For details, refer to Here.

[Default Address Display Method]

Select the display in [Address Book] between button and list.

For details, refer to Here.

[Address Button Size Setting]

Select the size of a button to display [Address Book] with.

For details, refer to Here.

  • To use this function, the optional Fax Kit is required.

To change the default settings of the fax mode ([Fax Default Settings])

To display:
  • [Utility]
    • [User Settings]
      • [Fax Settings]
        • [Fax Default Settings]

Change the default settings (settings when the power is turned on, or the Reset key is pressed) in fax mode.

You can change the setting by selecting [Current Setting] after the option settings in fax mode are changed.

[Factory Default] is specified by default.

To display a screen indicating that a fax sending or receiving job is in progress ([FAX Active Screen])

To display:
  • [Utility]
    • [User Settings]
      • [Custom Display Settings]
        • [FAX Active Screen]

Select whether to display the screen indicating the machine status during fax transmission.

Settings

Description

[TX Display]

Select whether to display a screen indicating a fax being sent.

You can check information on a destination and document in this screen.

[OFF] is specified by default.

[RX Display]

Select whether to display a screen indicating a fax being received.

You can check information on sender and fax being received in this screen.

[OFF] is specified by default.

  • To use this function, the optional Fax Kit is required.

To activate case sensitivity each time a registered destination is searched ([Search Option Settings])

To display:
  • [Utility]
    • [User Settings]
      • [Custom Display Settings]
        • [Search Option Settings]

Configure the contents of the search screen when performing an detail search for registered destinations. Also, specify whether to search for functions of this machine.

Settings

Description

[Uppercase and Lowercase Letters]

Select whether to distinguish between upper and lower case alphabet characters when searching for a registered destination.

[Differentiate] is specified by default.

[Search Option Screen]

If you want to change the setting of [Uppercase and Lowercase Letters] when searching for a destination, select [ON].

If you select [ON], the check box for switching the setting is displayed in the [Name Search] and [Address Search] screen respectively.

[OFF] is specified by default.

[Search Item Settings]

Display the keys to search for the [Application], [Copy Function], [Scan/Fax Function], [User Settings], and [Administrator Settings] functions on the screen, and select whether to search for the functions on this machine.

Selecting [Search On] allows the user to specify the search range. Select whether to include [Application], [Copy Function], and [Scan/Fax Function] in the search range.

[Search On] is specified by default.

To register the frequently scan and copy functions as the standard ([Default Scan/Fax Settings])

To display:
  • [Utility]
    • [User Settings]
      • [Scan/Fax Settings]
        • [Default Scan/Fax Settings]

Change the default settings (settings when the power is turned on, and the Reset key is pressed) in fax/scan mode.

You can change the setting by selecting [Current Setting] after the option settings in fax/scan mode are changed.

[Factory Default] is specified by default.

To register the frequently scan and fax functions (Enlarge Display) as the standard ([Default Enlarge Display Settings])

To display:
  • [Utility]
    • [User Settings]
      • [Scan/Fax Settings]
        • [Default Enlarge Display Settings]

Change the default settings (settings when the power is turned on, and the Reset key is pressed) in fax/scan mode, when using in enlarge display mode.

You can change the setting by selecting [Current Setting] after the option settings in fax/scan mode are changed.

[Factory Default] is specified by default.

To register the Bulletin Board User Box for registering polling files ([Bulletin Board User Box])

To display:
  • [Utility]
    • [One-Touch/User Box Registration]
      • [Create User Box]
        • [Bulletin Board User Box]
          • [New]

Register a Bulletin Board User Box to be used for polling in each application.

Settings

Description

[User Box No.]

Registration number of the box. [User Box No.] is automatically registered from a lower number that is not used. When specifying a number, tap [User Box No.], and enter the value between 1 and 999999999.

[User Box Name]

Enter the User Box name that appears on the Touch Panel (using up to 20 characters).

Assign a name that helps you easily identify the User Box.

[Password]

To use a password to restrict usage of the User Box, enter the password (using up to 64 characters).

[Type]

Select [Public], [Personal], or [Group] depending on User Authentication or Account Track settings.

  • If [Personal] is selected, you can change the owner user if necessary. Tap [Change Owner], and select the user you wish to change.

  • If [Group] is selected, you can change the account name if necessary. Tap [Change Account Name], and select the account name you wish to change.

[Auto Document Delete Time]

Specify the period from the date/time when a file was saved in, last printed, or sent form a User Box to the date/time when it is to be deleted automatically.

  • When specifying the time in units of days, select [1 day], [2 days], [3 days], [7 days], or [30 days].

  • When specifying the time, tap [Time] and enter a value between five minutes and 12 hours (in increments of one minute).

  • To keep the files in the box, select [Save].

[1 day] is specified by default.

  • To use this function, the optional Fax Kit is required.

  • To change the Bulletin Board settings you have registered, select the User Box name and tap [Edit].

  • To delete an existing Bulletin Board User Box, select the User Box name and tap [Delete].

To register the Relay User Box for using this machine as a fax relay station ([Relay User Box])

To display:
  • [Utility]
    • [One-Touch/User Box Registration]
      • [Create User Box]
        • [Relay User Box]
          • [New]

Register a User Box to relay fax.

Settings

Description

[User Box No.]

Registration number of the box. [User Box No.] is automatically registered from a lower number that is not used. When specifying a number, tap [User Box No.], and enter the value between 1 and 999999999.

[User Box Name]

Enter the User Box name that appears on the Touch Panel (using up to 20 characters).

Assign a name that helps you easily identify the User Box.

[Relay Destination]

Selects a group that has fax destinations.

When registering a group destination as a relay destination, be sure to set the fax address in the group destination in advance.

[Relay TX Password]

To use a password to restrict usage of the User Box using password, enter the password (using up to eight characters).

The entered password is required when sending a relay request to this machine. Inform the sender who want to use this machine as a relay machine of the password you entered here.

  • To use this function, the optional Fax Kit is required.

  • To change the Relay User Box settings you have registered, select the User Box name and tap [Edit].

  • To delete an existing Relay User Box, select the User Box name and tap [Delete].

Settings only the Administrators can Change

To change the timing to start printing at reception of a fax ([Print/Fax Output Settings])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [Output Settings]
          • [Print/Fax Output Settings]

Select when to start printing received print/fax data.

Settings

Description

[Print]

Select when to start printing received print data.

  • [Batch Print]: Printing is started after all pages are received.

  • [Page Print]: Printing is started as the first page is received.

[Page Print] is specified by default.

[Fax]

Select when to start printing received fax data.

  • [Batch Print]: Printing is started after all pages are received.

  • [Page Print]: Printing is started as the first page is received.

For Internet Fax, Batch Print is always selected.

[Batch Print] is specified by default.

To restrict the use of a fax/scan program ([Restrict Program Function Setting])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [Restrict User Access]
          • [Restrict Program Function Setting]

Select whether to allow the user to use the copy program or fax/scan program.

[Allow] is specified by default.

To restrict functions such as Store Address or From address that can be changed by users ([Restrict Access to Job Settings])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [Restrict User Access]
          • [Restrict Access to Job Settings]

Select whether to allow the user to change information, such as destinations and senders' E-mail addresses.

Settings

Description

[Changing Job Priority]

Select whether to allow the user to change the priority of print jobs.

For details, refer to Here.

[Delete Other User Jobs]

Select whether to allow the user to delete other user jobs if user authentication is used on this machine.

For details, refer to Here.

[Registering and Changing Addresses]

Select whether to allow the user to register or change destinations.

For details, refer to Here.

[Changing Zoom Ratio]

Select whether to allow the user to change the zoom ratio.

For details, refer to Here.

[Change the "From" Address]

Select whether to allow the user to change sender E-mail address ("From" address).

For details, refer to Here.

[Change Registered Overlay]

Select whether to allow the user to overwrite or delete a registered overlay image.

For details, refer to Here.

[Biometric/IC Card Info. Registration]

Select whether to allow the user to register or delete a user's biometric or IC Card/NFC authentication information.

For details, refer to Here.

[Synchronize User Authentication & Account Track]

Specify whether to allow users to change the settings for synchronizing user authentication and account track when user authentication and account track are enabled.

For details, refer to Here.

To restrict sending to multiple destinations (broadcast transmission) ([Restrict Broadcasting])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [Restrict User Access]
          • [Restrict Operation]
            • [Restrict Broadcasting]

Select whether to prohibit the user from sending faxes to multiple destinations. To prohibit broadcast, select [ON].

[OFF] is specified by default.

To register information to be added to the header or footer ([Header/Footer Settings])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [Stamp Settings]
          • [Header/Footer Settings]
            • [New]

You can register header/footer programs, and change or delete registered programs.

Settings

Description

[Name]

Enter the name of header/footer program using up to 16 characters.

When selecting a header or footer, give it a name that helps you easily identify it.

[Header Settings]

Select whether to print a header. To print it, specify what to print.

  • [Text]: Characters you entered are printed.

  • [Date/Time]: Select whether to print date and time. To print it, select the appropriate display format.

  • [Other]: Select whether to print information, such as job number, machine's serial number, and distribution control number.

[Do Not Print] is specified by default.

[Footer Settings]

Select whether to print a footer. To print it, specify what to print.

  • [Text]: Characters you entered are printed.

  • [Date/Time]: Select whether to print date and time. To print it, select the appropriate display format.

  • [Other]: Select whether to print information, such as job number, machine's serial number, and distribution control number.

[Do Not Print] is specified by default.

[Pages]

Select to print the header/footer on all pages or only on the first page.

[All Pages] is specified by default.

[Text Details]

Select the size, font, and color of the text to be printed.

  • Data is printed in black and white in this machine.

  • This function is available when the Web browser function is disabled. When the optional Extension Memory is installed, this function is available regardless of whether the Web browser function is enabled or disabled. bizhub C658/C558/C458 provides Extension Memory as standard.

  • To check or edit a header/footer program you registered, select it, then tap [Check/Edit].

  • To delete a header/footer program you registered, select it, then tap [Delete].

To specify whether to always print a TX stamp on an original ([Fax TX Settings])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [Stamp Settings]
          • [Fax TX Settings]

Select whether to cancel stamp setting when sending a fax. Normally, cancel the stamp setting to prevent image becoming unreadable when a stamp is printed.

[Cancel] is specified by default.

  • This function is available when the Web browser function is disabled. When the optional Extension Memory is installed, this function is available regardless of whether the Web browser function is enabled or disabled. bizhub C658/C558/C458 provides Extension Memory as standard.

To specify whether to print the sender information on a sent fax ([Header Information])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Header Information]

Register the machine name, your company name (sender name), and the fax number that are to be printed as the sender information when faxes are transmitted.

Settings

Description

[Sender]

Register machine name, company name (sender name), and others that is to be printed as the sender information. Up to 20 sender names can be registered. You can use different names for different purposes.

For details, refer to Here.

[Sender Fax No.]

Enter the fax number of this machine with up to 20 digits, including #, *, +, and space.

For details, refer to Here.

To specify the position of the sender information printed on a sent fax ([Header Position])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Header/Footer Position]
          • [Header Position]

Specify the position at which a sender information is printed on a fax. [Outside Body Text] is specified by default.

Settings

Description

[Inside Body Text]

Prints the sender information inside the original image. Part of the original image may be cut off.

[Outside Body Text]

Prints the sender information outside the original image.

[OFF]

Prints nothing for sender information.

  • [OFF] is not available in the USA and Hong Kong models.

To change the character size of the sender information printed on a sent fax ([TTI Print Position and Character Size])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Header/Footer Position]
          • [TTI Print Position and Character Size]

Select the size of characters to print the sender information. [Minimal] is specified by default.

Settings

Description

[Normal]

Prints the sender information in the normal text size.

[Minimal]

Reduces the text height by half of the size set with [Normal]. It is recommended that you select [Minimal] to prevent a fax image from being cut off or to prevent a page from being divided when pages are printed at a receiving machine.

  • If [Normal] is selected for the scanning resolution for sending a fax, it is converted into [Normal] to prevent characters from becoming corrupted and unreadable.

To specify whether to print a destination fax number on a sent fax ([Print Receiver's Name])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Header/Footer Position]
          • [Print Receiver's Name]

Select whether to print a destination fax number as the sender information.

If [OFF] is selected, the fax number of this machine is printed instead of the fax number of the destination.

[ON] is specified by default.

  • In the USA and Hong Kong models, [Print Receiver's Name] is hidden.

To specify whether to print the date, time, and reception number on a received fax ([Footer Position])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Header/Footer Position]
          • [Footer Position]

Select whether to print the reception information (date, time, and reception number) on faxes received by this machine. To print them, select the position to print the reception information. [OFF] is specified by default.

Settings

Description

[Inside Body Text]

Prints the reception information inside the original image. Part of the original image may be cut off.

[Outside Body Text]

Prints the reception information outside the original image.

[OFF]

Prints no the reception information.

To specify the type of telephone line ([Dialing Method])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Line Parameter Setting]
          • [Dialing Method]

Select the line type according to your environment.

[PB] is specified by default.

To specify the fax receiving method (Auto RX or Manual RX) ([Receive Mode])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Line Parameter Setting]
          • [Receive Mode]

Select a receive mode. [Auto RX] is specified by default.

Settings

Description

[Auto RX]

Automatically starts receiving a fax if the sender is a fax device.

[Manual RX]

Manually request the reception of a fax.

Select this option when this machine is used with a telephone connected to it, which is frequently used, and if you always prefer to receive faxes manually.

To change the number of rings that sound until the machine starts Auto RX processing ([Number of RX Call Rings])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Line Parameter Setting]
          • [Number of RX Call Rings]

If necessary, change the number of times the phone rings before automatically receiving a fax.

[2 x] is specified by default.

To change the number of automatic redials when fax transmission has failed ([Number of Redials])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Line Parameter Setting]
          • [Number of Redials]

If the machine fails to send a fax successfully, it automatically redials the same destination after the elapse of a certain period of time. If necessary, change the number of redials.

(The setting range varies according to the local standards.)

To change the automatic redialing interval when fax transmission has failed ([Redial Interval])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Line Parameter Setting]
          • [Redial Interval]

If necessary, change the redial intervals when you specified a value in [Number of Redials].

[3 min.] is selected by default.

To specify whether to monitor sounds on the telephone line during fax communication ([Line Monitor Sound])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Line Parameter Setting]
          • [Line Monitor Sound]

Select whether to monitor sounds on the telephone line during fax communication.

[OFF] is specified by default.

To adjust the volume of the telephone line monitor sound during fax sending ([Line Monitor Sound Volume (Send)])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Line Parameter Setting]
          • [Line Monitor Sound Volume (Send)]

Monitors sounds output from the machine. Specify the monitor sound volume between 0 and 8.

This function is available only when [Line Monitor Sound] is set to [ON].

[3] is specified by default.

  • When communicating with fax, monitoring sound is generated even if send or receive monitoring sound of this machine is set to [0] since the sound is generated both on this machine and on the destination side. For setting to mute, set both [Line Monitor Sound Volume (Send)] and [Line Monitor Sound Volume (Receive)] to [0], or set [Line Monitor Sound] to [OFF].

To adjust the volume of the telephone line monitor sound during fax receiving ([Line Monitor Sound Volume (Receive)])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Line Parameter Setting]
          • [Line Monitor Sound Volume (Receive)]

Monitors sounds output from the recipient, including switching equipment or TA. Specify the monitor sound volume between 0 and 8.

This function is available only when [Line Monitor Sound] is set to [ON].

[4] is specified by default.

  • When communicating with fax, monitoring sound is generated even if send or receive monitoring sound of this machine is set to [0] since the sound is generated both on this machine and on the destination side. For setting to mute, set both [Line Monitor Sound Volume (Send)] and [Line Monitor Sound Volume (Receive)] to [0], or set [Line Monitor Sound] to [OFF].

To cancel the V.34 function when manually receiving a fax ([Manual RX V34 Settings])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Line Parameter Setting]
          • [Manual RX V34 Settings]

Select whether to cancel the V.34 function when manually receiving a fax.

To cancel the V.34 function, select [ON].

[OFF] is specified by default.

To specify whether to print a multi-page fax on both sides of paper ([Duplex Print (RX)])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [TX/RX Settings]
          • [Duplex Print (RX)]

Select whether to print an original on both sides of sheets of paper when a fax having multiple pages is received.

This option is not available if [Print Separate Fax Pages] is set to [ON].

[OFF] is specified by default.

To specify whether to preferentially print a received fax on inch-sized paper ([Letter/Ledger over A4/A3])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [TX/RX Settings]
          • [Letter/Ledger over A4/A3]

Select whether to preferentially print an original on inch-sized paper when a fax is received.

The default value depends on the area the machine is used in.

To change the paper selection standard for printing a received fax ([Print Paper Selection])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [TX/RX Settings]
          • [Print Paper Selection]

Select the criterion of selecting paper for printing a fax. [Auto Select] is specified by default.

Settings

Description

[Auto Select]

Print a fax on paper that is automatically selected to the fax received.

[Fixed Size]

Print a fax on paper specified in [Print Paper Size].

[Priority Size]

Prints a fax on paper specified in [Print Paper Size]. If the machine runs out of specified paper, paper of the next closest size is used for printing.

To specify the paper size for printing a received fax ([Print Paper Size])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [TX/RX Settings]
          • [Print Paper Size]

Select size of paper for printing received fax.

The initial value varies depending on the setting for [Letter/Ledger over A4/A3].

  • To enable the setting of [Print Paper Size], set [Paper Tray Settings] to [Auto].

To specify an action to be taken when a User Box not registered on this machine has been specified to receive a fax using a User Box ([Incorrect User Box No. Entry])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [TX/RX Settings]
          • [Incorrect User Box No. Entry]

Select the action taken by the machine if an unregistered user box is specified for receiving a fax using the machine's box. [Print] is specified by default.

Settings

Description

[Print]

Prints a received fax without saving it in a User Box.

[Show Error Message]

Handles the fax as a communication error. It is neither saved nor printed.

[Auto Create User Box]

Automatically creates a User Box with a specified number and stores faxes in it.

To specify a paper tray for printing a received fax ([Paper Tray Settings])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [TX/RX Settings]
          • [Paper Tray Settings]

Specify the paper tray to print a fax.

  • Selecting [Auto] allows you to select whether to permit paper feeding for each tray.

  • If you select [Fixed], select a paper tray.

[Auto] is specified by default.

To change the minimum reduction ratio of images when printing a received fax ([Min. Reduction for RX Print])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [TX/RX Settings]
          • [Min. Reduction for RX Print]

If necessary, change the reduction ratio that is used when printing a fax.

[96]% is specified by default.

  • If [Min. Reduction for RX Print] is set to [Full Size], [Print Paper Selection] is set to [Auto Select], [Paper Tray Settings] to [Auto], and [Print Separate Fax Pages] to [OFF].

To specify whether to separate pages when receiving a longer fax than the standard size ([Print Separate Fax Pages])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [TX/RX Settings]
          • [Print Separate Fax Pages]

Select whether to print a fax longer than the standard size on separate pages.

This option is not available if [Duplex Print (RX)] is set to [ON].

[OFF] is specified by default.

To specify whether to delete the files registered in the Polling TX User Box after they have been sent ([File After Polling TX])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [TX/RX Settings]
          • [File After Polling TX]

Select whether to delete a file after it is sent in response to a polling request if the Polling TX function is used to register files for polling.

[Delete] is specified by default.

To change the number of copies for a received fax ([No. of Sets (RX)])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [TX/RX Settings]
          • [No. of Sets (RX)]

If necessary, change the number of copies to print a fax.

[1] is selected by default.

To specify the receiving function for each line when using multiple lines ([Individual Receiving Line Setup])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [TX/RX Settings]
          • [Individual Receiving Line Setup]

Select whether to specify a fax receiving operation for each line when multiple lines are used.

Selecting [OFF] applies common settings to all lines for the fax receiving settings (TSI Routing function, Forward TX function, Memory RX function, or PC-Fax RX function) and the Closed Network RX function that are to be used on this machine.

Selecting [ON] applies an individual setting to each line for the fax receiving settings (TSI Routing function, Forward TX function, Memory RX function, or PC-Fax RX function) that are to be used on this machine. Also, the Closed Network RX function can be configured for each line.

[OFF] is specified by default.

To specify whether to assign a different sender name to each line when using multiple lines ([Individual Sender Line Setup])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [TX/RX Settings]
          • [Individual Sender Line Setup]

Specify whether to use a different sender name for each line when multiple lines are used.

[OFF] is specified by default.

To specify whether to use F-Code TX ([F-Code TX])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Function Settings]
          • [Function ON/OFF Setting]
            • [F-Code TX]

Select whether to use the F-Code TX function.

F-Code TX is a function that sends documents to a destination by entering a SUB address and a sender ID (communication password) of a specific user box. The remote machine must support the F-Code TX/RX. Faxing is possible without specifying a sender ID (communication password). This setting is used for Confidential Communication, Relay Distribution, or PC-Fax RX.

[ON] is selected by default.

To specify whether to use Relay RX ([Relay RX])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Function Settings]
          • [Function ON/OFF Setting]
            • [Relay RX]

Select whether to use this machine as a fax relaying station.

If this machine is used as a relaying station, it is possible to receive a fax from a remote machine and automatically relay it to multiple programmed destinations.

[ON] is selected by default.

To specify whether to also print a received fax on this machine when using this machine as a relay station ([Relay Printing])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Function Settings]
          • [Function ON/OFF Setting]
            • [Relay Printing]

Select whether to distribute and print a received fax when this machine is used as a fax relaying station.

[OFF] is specified by default.

To display a list of specified destinations before sending a fax ([Destination Check Display Function])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Function Settings]
          • [Function ON/OFF Setting]
            • [Destination Check Display Function]

Select whether to show a list of specified destinations before sending a fax.

Using this function helps to prevent wrong transmission or not forget sending of a fax.

Settings

Description

[ON]/[OFF]

Select whether to show a list of specified destinations before sending a fax.

[OFF] is specified by default.

[TX Approval Password]

Select whether to request the user to enter the password for approving the transmission after showing a list of specified destinations.

[OFF] is specified by default.

[Password]

If [TX Approval Password] is set to [ON], enter the password to approve the transmission (using up to 64 characters).

To enter a fax number twice in order to prevent an entry error when directly entering a fax number ([Confirm Address (TX)])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Function Settings]
          • [Function ON/OFF Setting]
            • [Confirm Address (TX)]

Select whether to require the user to enter a fax number twice to send a fax by directly entering the fax number.

This is helpful to prevent a fax from being sent to the wrong destination.

[OFF] is specified by default.

To enter a fax number twice in order to prevent an entry error when registering a fax number ([Confirm Address (Register)])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Function Settings]
          • [Function ON/OFF Setting]
            • [Confirm Address (Register)]

Select whether to require the user enter a fax number twice to register it when, for example, registering a destination or forwarding destination.

This is helpful to prevent the fax number from being incorrectly registered.

[OFF] is specified by default.

To hide personal ID in a fax report or job history ([PIN Code Display Mask Function])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Function Settings]
          • [Function ON/OFF Setting]
            • [PIN Code Display Mask Function]

Configure a setting to prevent display of the PIN code in a fax report or job history when adding a personal ID (PIN code) to a fax number in order to send a fax.

Settings

Description

[ON]/[OFF]

Select whether to hide the PIN code.

[OFF] is specified by default.

[Select Separator]

Select a separator to identify the PIN code. To specify the sending destination, enclose the PIN code with the separators you selected in this option.

[-] is specified by default.

To save a received fax to a User Box on this machine and view its contents before printing ([Memory RX Setting])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Function Settings]
          • [Memory RX Setting]

Configure the settings for using the Memory RX function.

Memory RX is a function to save a received fax to Memory RX User Box of this machine.

To use the Memory RX function, tap [Yes], then enter the password to restrict access to the Memory RX User Box (using up to eight digits).

[No] is specified by default.

  • If [Administrator Settings] - [Fax Settings] - [TX/RX Settings] - [Individual Receiving Line Setup] is set to [ON] while multiple lines are used, you can specify whether to use this function for each line. The following different reception functions cannot be used at the same time for each line.
    TSI Routing function, Forward TX function, Memory RX function, or PC-Fax RX function

To restrict deletion of received faxes ([RX Data Deletion Restriction Settings])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Function Settings]
          • [RX Data Deletion Restriction Settings]

Restrict deletion of fax documents in the Memory RX User Box or a deletion of fax receive jobs from the job display screen.

Two methods are available to restrict deletions.

  • Ask the user to enter the password when deleting to enable deletion when the entered password matches the password that is pre-registered on this machine.

  • Allow a deletion when a user logs in with User Box administrator or administrator privileges.

Settings

Description

[Yes]/[No]

Select [Yes] to restrict deletion of received faxes.

[No] is specified by default.

[Password Deletion]

To restrict deletion of received faxes with a password, enter the password (using up to eight digits).

[Administrator User Box Deletion]

Makes a restriction to delete received faxes only when a user logs in with User Box administrator or administrator privileges.

[Administrator User Box Deletion] is displayed when User Authentication or Account Track is enabled and User Box Administrator is specified.

To specify the Closed Network RX function to restrict fax peers ([Closed Network RX])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Function Settings]
          • [Closed Network RX]

Configure the settings for using the Closed Network RX function.

Closed Network RX is a function that restricts the peers by passwords. You can use this function only when the remote machine is one of our models that have the Password TX function.

To use the Closed Network RX function, tap [Yes], then enter the password to restrict peers (using up to four digits). Inform the peer of the password you entered here.

[No] is specified by default.

  • If [Administrator Settings] - [Fax Settings] - [TX/RX Settings] - [Individual Receiving Line Setup] is set to [ON] while multiple lines are used, you can specify whether to use this function for each line.

To forward a received fax to an E-mail destination or other fax machine ([Forward TX Setting])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Function Settings]
          • [Forward TX Setting]

Configure the settings for using the Forward TX function.

Forward TX is a function that transfers a received fax, Internet fax, or IP address fax to a pre-specified destination.

Settings

Description

[Yes]/[No]

Select whether to use Forward TX.

[No] is specified by default.

[Output Method]

Select whether to print a received fax on this machine when forwarding it.

  • [Forward & Print]: A received fax is forwarded and printed on this machine.

  • [Forward & Print (If TX Fails)]: A received fax is forwarded and printed on this machine.

[Forward & Print (If TX Fails)] is specified by default.

[Forward Dest.]

Specify a forwarding destination for a received fax.

Directly enter the appropriate fax number using the Keypad, or tap [Select from Address Book] and select one of the destinations registered on this machine.

You can specify [File Type] and convert a fax into a file except when the destination is a fax machine. The file types able to be specified are PDF, XPS, and TIFF. To specify other file types, ask your service representative to configure settings. For details, contact your service representative.

If the forward destination is a fax machine, you cannot forward the received network fax. Printing is always carried out on this machine regardless of the setting of [Output Method].

[Select Line]

If multiple lines are used, select the line used to send a fax. In general use, use [Line 1]. If [No Selection] is selected, either line, whichever is not busy, is used for transmission.

[No Selection] is specified by default.

  • When the forward destination is set to a User Box, printing is not carried out even if [Forward & Print] is selected in [Output Method].

  • To use Internet fax, select [Administrator Settings] - [Network Settings] - [Network Fax Settings] - [Network Fax Function Settings], then set [Internet Fax Function] to [ON].

  • To use IP address fax, select [Administrator Settings] - [Network Settings] - [Network Fax Settings] - [Network Fax Function Settings], then set [IP Address Fax Function] to [ON].

  • If [Administrator Settings] - [Fax Settings] - [TX/RX Settings] - [Individual Receiving Line Setup] is set to [ON] while multiple lines are used, you can specify whether to use this function for each line. The following different reception functions cannot be used at the same time for each line.
    TSI Routing function, Forward TX function, Memory RX function, or PC-Fax RX function

To hold faxes that failed in transmission on this machine without immediately discarding them ([Incomplete TX Hold])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Function Settings]
          • [Incomplete TX Hold]

Configure the settings for using the Fax Retransmit function.

Fax Retransmit is a function that stores a fax that could not be sent by Redial in the machine's user box for a given period of time. A stored fax job can be resent later by recalling it from the box.

Settings

Description

[Yes]/[No]

Select whether to use the Fax Retransmit function.

[No] is specified by default.

[File Storage Duration]

Specify the time period during which a fax failed to be sent is stored in the machine's user box.

[12 Hours] is specified by default.

To specify whether to allow PC-Fax TX from the fax driver ([PC-Fax Permission Setting])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Function Settings]
          • [PC-Fax Permission Setting]

Select whether to allow PC-Fax TX using the fax driver.

[Allow] is specified by default.

To save a received fax to a specified User Box ([PC-Fax RX Setting])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Function Settings]
          • [PC-Fax RX Setting]

Configure the settings for using the PC-Fax RX function.

PC-Fax RX is a function that automatically saves a received fax to the Compulsory Memory RX User Box or a user box specified in F-Code (SUB Address). A stored fax job can be read from the user box into a computer.

Settings

Description

[Allow]/[Restrict]

Select whether to use the PC-Fax RX function.

[Restrict] is specified by default.

[Receiving User Box Destination]

Select either [Memory RX User Box] or [Specified User Box] (a User Box specified in F-Code (SUB Address)) as the location to save received faxes.

[Print]

Select whether to print a received fax after it has been received.

[OFF] is specified by default.

[Password Check]

If you select [Specified User Box] for [Receiving User Box Destination], specify whether to check the communication password (Sender ID) for PC-Fax reception.

If [ON] is selected, enter the requested password (a number containing up to eight digits).

  • If [Administrator Settings] - [Fax Settings] - [TX/RX Settings] - [Individual Receiving Line Setup] is set to [ON] while multiple lines are used, you can specify whether to use this function for each line. The following different reception functions cannot be used at the same time for each line.
    TSI Routing function, Forward TX function, Memory RX function, or PC-Fax RX function

To automatically send a received fax to different destinations depending on fax numbers ([TSI User Box Setting])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Function Settings]
          • [TSI User Box Setting]

Configure the settings for using the TSI Routing function.

TSI (Transmitting Subscriber Identification) is a sender's fax number. TSI (Transmitting Subscriber Identification) Routing is a function that automatically sorts incoming faxes into preset boxes or redirects them to user computers or E-mail addresses based on the fax numbers of the senders.

Settings

Description

[Yes]/[No]

Select whether to use the TSI Routing function.

[No] is specified by default.

[TSI User Box]

Register forwarding destinations for each sender's fax number (TSI). Select a desired registration number, then tap [Edit].

  • [Sender (TSI)]: Specify a sender's fax number.

  • [Forwarding Destination]: Tap [Select from Address Book] to select a destination or tap [Search by User Box Number], then enter the number of the User Box you want to save received faxes in.
    When specifying a destination from the address book while the optional Extension Memory and i-Option LK-110 v2 are installed on this machine, you can tap [File Type] to specify the file type for forwarding. The file types able to be specified are PDF, XPS, and TIFF. bizhub C658/C558/C458 provides Extension Memory as standard.

[Select Line]

Select a sending line when Fax is specified as the forwarding destination.

[No Selection] is specified by default.

[Action when TSI User Box is not set.]

Select the action to be taken by the machine if a fax number (TSI) is not registered and no forwarding destination is received.

  • [Automatically Print]: Prints a received fax without saving it in a box.

  • [Memory RX User Box]: Saves received documents in Memory RX User Box.

  • [Select from Address Book]: Forwards to the specified destinations that are registered.

  • [Specified User Box]: Saves a received fax in a box specified by User Box Number.

[Print]

Select whether to print a received fax after it has been received.

[No] is specified by default.

  • To change the settings for the forwarding destination in [TSI User Box], select the appropriate sender (TSI), then tap [Edit].

  • To delete a forwarding destination in [TSI User Box], select the appropriate sender (TSI), then tap [Delete].

  • When the forwarding destination is set to a User Box, printing is not carried out even if [Yes] is selected in [Print].

  • If [Administrator Settings] - [Fax Settings] - [TX/RX Settings] - [Individual Receiving Line Setup] is set to [ON] while multiple lines are used, you can specify whether to use this function for each line. The following different reception functions cannot be used at the same time for each line.
    TSI Routing function, Forward TX function, Memory RX function, or PC-Fax RX function

To specify the file type of a file to be forwarded automatically using the TSI Routing function ([TSI All File Type Settings])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Function Settings]
          • [TSI All File Type Settings]

Specify the file type to automatically forward a received fax using the TSI Routing function.

The specified file type is applied to all forwarding destinations.

Settings

Description

[File Type]

Select the file type to automatically forward a received fax using the TSI Routing function.

  • [PDF]: A type available in most operating systems, which allows you to assign a password to a file or encrypt a file. Important original data should be saved as a PDF file.

  • [TIFF]: This is one kind of versatile image formats. TIFF format supports multiple pages, in which multi-page documents can be saved as single file.

  • [XPS]: A new image file format introduced in Windows Vista.

[Page Setting]

Select a filing page unit when a received fax contains multiple pages.

  • [Multi Page]: Select this check box to convert all pages to a single file.

  • [Page Separation]: Splits a file according to the specified number of pages to perform conversion.

[E-mail Attachment Method]

You can select the E-mail attachment method when [Page Setting] is set to [Page Separation].

  • [All Files Sent as 1 E-mail]: Attach all files to one E-mail.

  • [1 File per E-Mail]: Attach one file to one E-mail.

[PDF Detail Setting]

If [PDF] is selected for file format, you can configure the PDF option settings.

  • To use this function, the optional Extension Memory and i-Option LK-110 v2 are required. bizhub C658/C558/C458 provides Extension Memory as standard.

To specify whether to automatically switch to the required line when the required line is not specified to send a fax when using multiple lines ([TX-Line Auto Switch Setting])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Function Settings]
          • [TX-Line Auto Switch Setting]

Specify whether to automatically switch to the required line when the required line is not specified to send a fax while multiple lines are used.

  • If [Yes] is selected, the available line is searched from Line 1 to send a fax.

  • If [No] is selected, the job is discarded.

[Yes] is specified by default.

  • If the line specified to send a fax is not available, the job is discarded.

To connect this machine to the Private Branch Exchange (PBX) environment ([PBX Connection Setting])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [PBX Connection Setting]

Configure the settings for using this machine in a Private Branch Exchange (PBX) environment.

Settings

Description

[Outside Line]

To connect this machine to a PBX environment, tap [No] to deselect it. Enter the outside line number.

[No] is specified by default.

To change conditions for printing a fax sending or receiving report ([Report Settings])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Report Settings]

Specify the conditions for printing fax-related reports.

Settings

Description

[TX Result Report]

Select when to print a report containing the results of fax transmission.

For details, refer to Here.

[Tx Result Report Print Confirmation Screen]

Select whether to display a screen that asks if you want to print a TX Result Report each time a fax is sent.

For details, refer to Here.

[Sequential TX Report]

Select whether to print a report containing results of faxes sent by polling and broadcast.

For details, refer to Here.

[Broadcast Result Report]

Select whether to combine results of broadcast on all destinations involved or list them for each destination.

For details, refer to Here.

[Bulletin TX Report]

Select whether to print a report containing records of faxes registered with the bulletin for being received by polling.

For details, refer to Here.

[Relay TX Result Report]

Select whether to print a report containing results of faxes sent by relay distribution.

For details, refer to Here.

[Tx Result Report Print Settings]

Specify the method to output a TX result report (TX result report, broadcast result report, polling TX result report, replay TX result report, or bulletin board polling TX result report).

For details, refer to Here.

[Activity Report]

Set the printing conditions for a report containing results of faxes sent and received.

For details, refer to Here.

[Relay Request Report]

Select whether to print the report when the machine has received a fax (Relay RX) as a relaying station.

For details, refer to Here.

[PC-Fax TX Error Report]

Select whether to print a report if PC-Fax TX using the fax driver has failed.

For details, refer to Here.

[Timer Reservation TX Report]

Select whether to print a report when transmission is reserved using the Timer TX function.

For details, refer to Here.

[Confidential Rx Report]

Select whether to print a report containing the results of confidential faxes received.

For details, refer to Here.

[Network Fax RX Error Report]

Select whether to print a report if the machine has failed to receive an Internet fax or IP address fax.

For details, refer to Here.

[Print Job Number]

Select whether to display a job number on the report to be printed.

For details, refer to Here.

[Legend display Settings]

Select whether to display an explanatory note on the report to be printed.

For details, refer to Here.

[MDN Message]

Select whether to print a report notifying that an Internet fax has been sent to the recipient machine.

For details, refer to Here.

[DSN Message]

Select whether to print a report notifying that an Internet fax has been sent to the mail server of the recipient machine.

For details, refer to Here.

[Print E-mail Message Body]

Select whether to print a report notifying that an Internet fax has been successfully received after it was received. The report has the subject and message body of an Internet fax.

For details, refer to Here.

To print a list of fax settings ([Fax Setting List])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Fax Setting List]

Print the list of settings associated with faxes.

When multiple lines are used, specify a line in [Line Settings] to print the setting value of the specified line on the list.

Change print settings as required, then tap [Start] to start printing.

To set a function to each line when using multiple lines ([Multi Line Settings])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Multi Line Settings]

When multiple lines are used, specify the method to use each line.

Settings

Description

[PC-Fax TX Line Setting]

Select the line used for PC-Fax TX. If [No Selection] is selected, either line, whichever is not busy, is used for transmission.

[No Selection] is specified by default.

[Fax Line]

Configure the setting required to use multiple lines.

[Line Parameter Setting]

Configure your environment for using fax functions in multiple lines.

  • [Dialing Method]: Select the line type according to your environment.

  • [Number of RX Call Rings]: If necessary, change the number of times the phone rings before automatically receiving a fax.
    [2 x] is specified by default.

  • [Line Monitor Sound]: Select whether to play sounds on the telephone line from speakers during fax communication.
    [OFF] is specified by default.

  • [Manual RX V34 Settings]: Select whether to cancel the V.34 function when manually receiving a fax.
    [OFF] is specified by default.

[Function Settings]

Enable or disable functions that are used for multiple lines.

  • [Number Display Function]: Select whether to use the Number Display function.
    [OFF] is specified by default.

[Multi Line Settings]

Select one of [TX Only], [RX Only], and [TX and RX] as the multi line usage.

[TX and RX] is specified by default.

[Sender Fax No.]

Enter the fax number for the multiple lines (a number containing up to 20 digits, with available symbols being #, *, + and space).

The fax number you entered is printed as the sender information.

To select whether to give priority to the printing quality or printing speed when receiving a fax with a low resolution ([Low Resolution])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Fax Print Quality Settings]
          • [Low Resolution]

Select whether to give priority to image or speed when printing a low res-olution received fax.

If [Prioritize Quality] is selected, an image is corrected.

[Prioritize Quality] is selected by default.

To select whether to give priority to the printing quality or printing speed when receiving a fax with a high resolution ([High Resolution])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Fax Print Quality Settings]
          • [High Resolution]

Select whether to give priority to image or speed when printing a high res-olution received fax.

If [Prioritize Quality] is selected, an image is corrected. Note that, for a high resolution fax, image correction is less effective relative to a low resolution fax.

[Prioritize Speed] is selected by default.

Fully Using Network Fax Functions

Settings Anyone can Change

To customize the initial display of the main screen in the scan/fax mode ([Scan/Fax Settings])

To display:
  • [Utility]
    • [User Settings]
      • [Custom Display Settings]
        • [Scan/Fax Settings]

Change the default main screen in fax/scan mode.

Settings

Description

[Default Tab]

Select the main screen in fax/scan mode from [Address Search/LDAP Search], [Job History], [Address Book], and [Direct Input].

For details, refer to Here.

[Program Default]

Select a page to be displayed in the main screen of [Program].

For details, refer to Here.

[Address Book Index Default]

Select the index and destination type that are initially shown when [Address Book] is displayed.

For details, refer to Here.

[Default Address Sort Method]

Select the list order of destinations to be displayed in [Address Book] between registration number and registration name.

For details, refer to Here.

[Default Address Display Method]

Select the display in [Address Book] between button and list.

For details, refer to Here.

[Address Button Size Setting]

Select the size of a button to display [Address Book] with.

For details, refer to Here.

To activate case sensitivity each time a registered destination is searched ([Search Option Settings])

To display:
  • [Utility]
    • [User Settings]
      • [Custom Display Settings]
        • [Search Option Settings]

Configure the contents of the search screen when performing an detail search for registered destinations. Also, specify whether to search for functions of this machine.

Settings

Description

[Uppercase and Lowercase Letters]

Select whether to distinguish between upper and lower case alphabet characters when searching for a registered destination.

[Differentiate] is specified by default.

[Search Option Screen]

If you want to change the setting of [Uppercase and Lowercase Letters] when searching for a destination, select [ON].

If you select [ON], the check box for switching the setting is displayed in the [Name Search] and [Address Search] screen respectively.

[OFF] is specified by default.

[Search Item Settings]

Display the keys to search for the [Application], [Copy Function], [Scan/Fax Function], [User Settings], and [Administrator Settings] functions on the screen, and select whether to search for the functions on this machine.

Selecting [Search On] allows the user to specify the search range. Select whether to include [Application], [Copy Function], and [Scan/Fax Function] in the search range.

[Search On] is specified by default.

To change the default compression type for transmission in color ([JPEG Compression Level])

To display:
  • [Utility]
    • [User Settings]
      • [Scan/Fax Settings]
        • [JPEG Compression Level]

Select the default compression method from [High Quality], [Standard] and [High Compression] for transmission in color.

Data size is the largest in [High Quality] and the lowest in [High Compression].

[Standard] is specified by default.

To change the default compression type for transmission in black and white ([Black Compression Level])

To display:
  • [Utility]
    • [User Settings]
      • [Scan/Fax Settings]
        • [Black Compression Level]

Select the default compression method from [MH] and [MMR] for transmission in black-and-white.

[MH] provides the data size larger than [MMR]. If you cannot open the file saved in [MMR], save data in [MH].

[MMR] is specified by default.

To register the frequently scan and copy functions as the standard ([Default Scan/Fax Settings])

To display:
  • [Utility]
    • [User Settings]
      • [Scan/Fax Settings]
        • [Default Scan/Fax Settings]

Change the default settings (settings when the power is turned on, and the Reset key is pressed) in fax/scan mode.

You can change the setting by selecting [Current Setting] after the option settings in fax/scan mode are changed.

[Factory Default] is specified by default.

To register the frequently scan and fax functions (Enlarge Display) as the standard ([Default Enlarge Display Settings])

To display:
  • [Utility]
    • [User Settings]
      • [Scan/Fax Settings]
        • [Default Enlarge Display Settings]

Change the default settings (settings when the power is turned on, and the Reset key is pressed) in fax/scan mode, when using in enlarge display mode.

You can change the setting by selecting [Current Setting] after the option settings in fax/scan mode are changed.

[Factory Default] is specified by default.

To change the compression type when a file saved in TIFF format cannot be opened on your computer ([Color TIFF Type])

To display:
  • [Utility]
    • [User Settings]
      • [Scan/Fax Settings]
        • [Color TIFF Type]

Select the default compression method for saving original data in the TIFF format from [TIFF(TTN2)] and [TIFF(modified TAG)].

If you cannot open the file saved in [TIFF(TTN2)], save data in [TIFF(modified TAG)].

[TIFF(TTN2)] is specified by default.

Settings only the Administrators can Change

To register a prefix and suffix of an E-mail address in order to save steps to enter an E-mail address ([Prefix/Suffix Setting])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Network Settings]
        • [Detail Settings]
          • [Prefix/Suffix Setting]

Register a prefix and suffix of an E-mail address. Also, configure the setting for recalling the registered prefix and suffix when entering an E-mail address.

Settings

Description

[ON/OFF Setting]

Select whether to use Prefix/Suffix Setting.

If you select [ON], you can recall the registered prefix and suffix which are registered in [Prefix/Suffix Setting] when entering an E-mail address.

[OFF] is specified by default.

[Prefix/Suffix Setting]

Register a prefix and suffix to complement E-mail address entry. Up to 8 prefixes/suffixes can be registered.

  • [Prefix]: Enter a prefix (using up to 20 characters).

  • [Suffix]: Enter a suffix (using up to 64 characters).

To change the timing to start printing at reception of a fax ([Print/Fax Output Settings])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [Output Settings]
          • [Print/Fax Output Settings]

Select when to start printing received print/fax data.

Settings

Description

[Print]

Select when to start printing received print data.

  • [Batch Print]: Printing is started after all pages are received.

  • [Page Print]: Printing is started as the first page is received.

[Page Print] is specified by default.

[Fax]

Select when to start printing received fax data.

  • [Batch Print]: Printing is started after all pages are received.

  • [Page Print]: Printing is started as the first page is received.

For Internet Fax, Batch Print is always selected.

[Batch Print] is specified by default.

To restrict the use of a fax/scan program ([Restrict Program Function Setting])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [Restrict User Access]
          • [Restrict Program Function Setting]

Select whether to allow the user to use the copy program or fax/scan program.

[Allow] is specified by default.

To restrict functions such as Store Address or From address that can be changed by users ([Restrict Access to Job Settings])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [Restrict User Access]
          • [Restrict Access to Job Settings]

Select whether to allow the user to change information, such as destinations and senders' E-mail addresses.

Settings

Description

[Changing Job Priority]

Select whether to allow the user to change the priority of print jobs.

For details, refer to Here.

[Delete Other User Jobs]

Select whether to allow the user to delete other user jobs if user authentication is used on this machine.

For details, refer to Here.

[Registering and Changing Addresses]

Select whether to allow the user to register or change destinations.

For details, refer to Here.

[Changing Zoom Ratio]

Select whether to allow the user to change the zoom ratio.

For details, refer to Here.

[Change the "From" Address]

Select whether to allow the user to change sender E-mail address ("From" address).

For details, refer to Here.

[Change Registered Overlay]

Select whether to allow the user to overwrite or delete a registered overlay image.

For details, refer to Here.

[Biometric/IC Card Info. Registration]

Select whether to allow the user to register or delete a user's biometric or IC Card/NFC authentication information.

For details, refer to Here.

[Synchronize User Authentication & Account Track]

Specify whether to allow users to change the settings for synchronizing user authentication and account track when user authentication and account track are enabled.

For details, refer to Here.

To restrict sending to multiple destinations (broadcast transmission) ([Restrict Broadcasting])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [Restrict User Access]
          • [Restrict Operation]
            • [Restrict Broadcasting]

Select whether to prohibit the user from sending faxes to multiple destinations. To prohibit broadcast, select [ON].

[OFF] is specified by default.

To register information to be added to the header or footer ([Header/Footer Settings])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [Stamp Settings]
          • [Header/Footer Settings]
            • [New]

You can register header/footer programs, and change or delete registered programs.

Settings

Description

[Name]

Enter the name of header/footer program using up to 16 characters.

When selecting a header or footer, give it a name that helps you easily identify it.

[Header Settings]

Select whether to print a header. To print it, specify what to print.

  • [Text]: Characters you entered are printed.

  • [Date/Time]: Select whether to print date and time. To print it, select the appropriate display format.

  • [Other]: Select whether to print information, such as job number, machine's serial number, and distribution control number.

[Do Not Print] is specified by default.

[Footer Settings]

Select whether to print a footer. To print it, specify what to print.

  • [Text]: Characters you entered are printed.

  • [Date/Time]: Select whether to print date and time. To print it, select the appropriate display format.

  • [Other]: Select whether to print information, such as job number, machine's serial number, and distribution control number.

[Do Not Print] is specified by default.

[Pages]

Select to print the header/footer on all pages or only on the first page.

[All Pages] is specified by default.

[Text Details]

Select the size, font, and color of the text to be printed.

  • Data is printed in black and white in this machine.

  • This function is available when the Web browser function is disabled. When the optional Extension Memory is installed, this function is available regardless of whether the Web browser function is enabled or disabled. bizhub C658/C558/C458 provides Extension Memory as standard.

  • To check or edit a header/footer program you registered, select it, then tap [Check/Edit].

  • To delete a header/footer program you registered, select it, then tap [Delete].

To specify whether to add an initial character of a scanned mode name to the file name of the scanned original data ([Function Mode Initial])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [Scan File Name Settings]
          • [Function Mode Initial]

Select whether to use an initial of the relevant function as a prefix for the file name. The following letters are used as prefixes for file name.

C: Copy

S: Scan/Fax or User Box

P: Print

[Attach] is selected by default.

To add any character string to the file name of the scanned original data ([Supplementary File Name])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [Scan File Name Settings]
          • [Supplementary File Name]

Select whether to add a device name or desired text to the file name. To add desired text, enter it.

For the device name, use the name you specified by selecting [Administrator/Machine Settings] - [Input Machine Address] - [Device Name].

[Device Name] is set by default.

To print a list of registered E-mail subjects and body text ([E-Mail Subject/Text List])

To display:
  • [Utility]
    • [Administrator Settings]
      • [One-Touch/User Box Registration]
        • [One-Touch/User Box Registration List]
          • [E-Mail Subject/Text List]

Print the list of E-mail subjects and message text registered on this machine.

Change print settings as required, then tap [Start] to start printing.

To specify whether to print the sender name on a sent fax ([Sender])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Header Information]
          • [Sender]

Register machine name, company name (sender name), and others that is to be printed as the sender information. Up to 20 sender names can be registered. You can use different names for different purposes.

Tapping [Sender] displays a list of sender names registered on this machine.

  • To register a new sender name, select a blank column, tap [New], and enter the sender name (using up to 30 characters).

  • The name appears as [Default] is automatically inserted when a fax is sent. To change the name to be automatically inserted, select a desired name, then tap [Set as Default].

  • If [Administrator Settings] - [Fax Settings] - [TX/RX Settings] - [Individual Sender Line Setup] is set to [ON] while multiple lines are used, the required sender name can be specified as the default for each line.

To specify the position of the sender information printed on a sent fax ([Header Position])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Header/Footer Position]
          • [Header Position]

Specify the position at which a sender information is printed on a fax. [Outside Body Text] is specified by default.

Settings

Description

[Inside Body Text]

Prints the sender information inside the original image. Part of the original image may be cut off.

[Outside Body Text]

Prints the sender information outside the original image.

[OFF]

Prints nothing for sender information.

  • [OFF] is not available in the USA and Hong Kong models.

To change the character size of the sender information printed on a sent fax ([TTI Print Position and Character Size])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Header/Footer Position]
          • [TTI Print Position and Character Size]

Select the size of characters to print the sender information. [Minimal] is specified by default.

Settings

Description

[Normal]

Prints the sender information in the normal text size.

[Minimal]

Reduces the text height by half of the size set with [Normal]. It is recommended that you select [Minimal] to prevent a fax image from being cut off or to prevent a page from being divided when pages are printed at a receiving machine.

  • If [Normal] is selected for the scanning resolution for sending a fax, it is converted into [Normal] to prevent characters from becoming corrupted and unreadable.

To specify whether to print the date, time, and reception number on a received fax ([Footer Position])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Header/Footer Position]
          • [Footer Position]

Select whether to print the reception information (date, time, and reception number) on faxes received by this machine. To print them, select the position to print the reception information. [OFF] is specified by default.

Settings

Description

[Inside Body Text]

Prints the reception information inside the original image. Part of the original image may be cut off.

[Outside Body Text]

Prints the reception information outside the original image.

[OFF]

Prints no the reception information.

To change the number of automatic redials when an IP address fax transmission has failed ([Number of Redials])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Line Parameter Setting]
          • [Number of Redials]

If the machine fails to send a fax successfully, it automatically redials the same destination after the elapse of a certain period of time. If necessary, change the number of redials.

(The setting range varies according to the local standards.)

To change the automatic redialing interval when an IP address fax transmission has failed ([Redial Interval])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Line Parameter Setting]
          • [Redial Interval]

If necessary, change the redial intervals when you specified a value in [Number of Redials].

[3 min.] is selected by default.

To specify whether to print a multi-page fax on both sides of paper ([Duplex Print (RX)])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [TX/RX Settings]
          • [Duplex Print (RX)]

Select whether to print an original on both sides of sheets of paper when a fax having multiple pages is received.

This option is not available if [Print Separate Fax Pages] is set to [ON].

[OFF] is specified by default.

To specify whether to preferentially print a received fax on inch-sized paper ([Letter/Ledger over A4/A3])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [TX/RX Settings]
          • [Letter/Ledger over A4/A3]

Select whether to preferentially print an original on inch-sized paper when a fax is received.

The default value depends on the area the machine is used in.

To change the paper selection standard for printing a received fax ([Print Paper Selection])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [TX/RX Settings]
          • [Print Paper Selection]

Select the criterion of selecting paper for printing a fax. [Auto Select] is specified by default.

Settings

Description

[Auto Select]

Print a fax on paper that is automatically selected to the fax received.

[Fixed Size]

Print a fax on paper specified in [Print Paper Size].

[Priority Size]

Prints a fax on paper specified in [Print Paper Size]. If the machine runs out of specified paper, paper of the next closest size is used for printing.

To specify the paper size for printing a received fax ([Print Paper Size])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [TX/RX Settings]
          • [Print Paper Size]

Select size of paper for printing received fax.

The initial value varies depending on the setting for [Letter/Ledger over A4/A3].

  • To enable the setting of [Print Paper Size], set [Paper Tray Settings] to [Auto].

To specify a paper tray for printing a received fax ([Paper Tray Settings])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [TX/RX Settings]
          • [Paper Tray Settings]

Specify the paper tray to print a fax.

  • Selecting [Auto] allows you to select whether to permit paper feeding for each tray.

  • If you select [Fixed], select a paper tray.

[Auto] is specified by default.

To change the minimum reduction ratio of images when printing a received fax ([Min. Reduction for RX Print])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [TX/RX Settings]
          • [Min. Reduction for RX Print]

If necessary, change the reduction ratio that is used when printing a fax.

[96]% is specified by default.

  • If [Min. Reduction for RX Print] is set to [Full Size], [Print Paper Selection] is set to [Auto Select], [Paper Tray Settings] to [Auto], and [Print Separate Fax Pages] to [OFF].

To specify whether to separate pages when receiving a longer fax than the standard size ([Print Separate Fax Pages])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [TX/RX Settings]
          • [Print Separate Fax Pages]

Select whether to print a fax longer than the standard size on separate pages.

This option is not available if [Duplex Print (RX)] is set to [ON].

[OFF] is specified by default.

To change the number of copies for a received fax ([No. of Sets (RX)])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [TX/RX Settings]
          • [No. of Sets (RX)]

If necessary, change the number of copies to print a fax.

[1] is selected by default.

To specify the color for printing a received network fax ([RX Document Print Settings])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [TX/RX Settings]
          • [RX Document Print Settings]

Select whether to print a received network fax in color or black-and-white. To restrict the print to only black-and-white print, select [Black Only].

[Allow Color and Black] is specified by default.

To display a list of specified destinations before sending a fax ([Destination Check Display Function])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Function Settings]
          • [Function ON/OFF Setting]
            • [Destination Check Display Function]

Select whether to show a list of specified destinations before sending a fax.

Using this function helps to prevent wrong transmission or not forget sending of a fax.

Settings

Description

[ON]/[OFF]

Select whether to show a list of specified destinations before sending a fax.

[OFF] is specified by default.

[TX Approval Password]

Select whether to request the user to enter the password for approving the transmission after showing a list of specified destinations.

[OFF] is specified by default.

[Password]

If [TX Approval Password] is set to [ON], enter the password to approve the transmission (using up to 64 characters).

To save a received fax to a User Box on this machine and view its contents before printing ([Memory RX Setting])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Function Settings]
          • [Memory RX Setting]

Configure the settings for using the Memory RX function.

Memory RX is a function to save a received fax to Memory RX User Box of this machine.

To use the Memory RX function, tap [Yes], then enter the password to restrict access to the Memory RX User Box (using up to eight digits).

[No] is specified by default.

  • If [Administrator Settings] - [Fax Settings] - [TX/RX Settings] - [Individual Receiving Line Setup] is set to [ON] while multiple lines are used, you can specify whether to use this function for each line. The following different reception functions cannot be used at the same time for each line.
    TSI Routing function, Forward TX function, Memory RX function, or PC-Fax RX function

To forward a received fax to an E-mail destination or other fax machine ([Forward TX Setting])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Function Settings]
          • [Forward TX Setting]

Configure the settings for using the Forward TX function.

Forward TX is a function that transfers a received fax, Internet fax, or IP address fax to a pre-specified destination.

Settings

Description

[Yes]/[No]

Select whether to use Forward TX.

[No] is specified by default.

[Output Method]

Select whether to print a received fax on this machine when forwarding it.

  • [Forward & Print]: A received fax is forwarded and printed on this machine.

  • [Forward & Print (If TX Fails)]: A received fax is forwarded and printed on this machine.

[Forward & Print (If TX Fails)] is specified by default.

[Forward Dest.]

Specify a forwarding destination for a received fax.

Directly enter the appropriate fax number using the Keypad, or tap [Select from Address Book] and select one of the destinations registered on this machine.

You can specify [File Type] and convert a fax into a file except when the destination is a fax machine. The file types able to be specified are PDF, XPS, and TIFF. To specify other file types, ask your service representative to configure settings. For details, contact your service representative.

If the forward destination is a fax machine, you cannot forward the received network fax. Printing is always carried out on this machine regardless of the setting of [Output Method].

[Select Line]

If multiple lines are used, select the line used to send a fax. In general use, use [Line 1]. If [No Selection] is selected, either line, whichever is not busy, is used for transmission.

[No Selection] is specified by default.

  • When the forward destination is set to a User Box, printing is not carried out even if [Forward & Print] is selected in [Output Method].

  • To use Internet fax, select [Administrator Settings] - [Network Settings] - [Network Fax Settings] - [Network Fax Function Settings], then set [Internet Fax Function] to [ON].

  • To use IP address fax, select [Administrator Settings] - [Network Settings] - [Network Fax Settings] - [Network Fax Function Settings], then set [IP Address Fax Function] to [ON].

  • If [Administrator Settings] - [Fax Settings] - [TX/RX Settings] - [Individual Receiving Line Setup] is set to [ON] while multiple lines are used, you can specify whether to use this function for each line. The following different reception functions cannot be used at the same time for each line.
    TSI Routing function, Forward TX function, Memory RX function, or PC-Fax RX function

To change conditions for printing a fax sending or receiving report ([Report Settings])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Report Settings]

Specify the conditions for printing fax-related reports.

Settings

Description

[TX Result Report]

Select when to print a report containing the results of fax transmission.

For details, refer to Here.

[Tx Result Report Print Confirmation Screen]

Select whether to display a screen that asks if you want to print a TX Result Report each time a fax is sent.

For details, refer to Here.

[Sequential TX Report]

Select whether to print a report containing results of faxes sent by polling and broadcast.

For details, refer to Here.

[Broadcast Result Report]

Select whether to combine results of broadcast on all destinations involved or list them for each destination.

For details, refer to Here.

[Bulletin TX Report]

Select whether to print a report containing records of faxes registered with the bulletin for being received by polling.

For details, refer to Here.

[Relay TX Result Report]

Select whether to print a report containing results of faxes sent by relay distribution.

For details, refer to Here.

[Tx Result Report Print Settings]

Specify the method to output a TX result report (TX result report, broadcast result report, polling TX result report, replay TX result report, or bulletin board polling TX result report).

For details, refer to Here.

[Activity Report]

Set the printing conditions for a report containing results of faxes sent and received.

For details, refer to Here.

[Relay Request Report]

Select whether to print the report when the machine has received a fax (Relay RX) as a relaying station.

For details, refer to Here.

[PC-Fax TX Error Report]

Select whether to print a report if PC-Fax TX using the fax driver has failed.

For details, refer to Here.

[Timer Reservation TX Report]

Select whether to print a report when transmission is reserved using the Timer TX function.

For details, refer to Here.

[Confidential Rx Report]

Select whether to print a report containing the results of confidential faxes received.

For details, refer to Here.

[Network Fax RX Error Report]

Select whether to print a report if the machine has failed to receive an Internet fax or IP address fax.

For details, refer to Here.

[Print Job Number]

Select whether to display a job number on the report to be printed.

For details, refer to Here.

[Legend display Settings]

Select whether to display an explanatory note on the report to be printed.

For details, refer to Here.

[MDN Message]

Select whether to print a report notifying that an Internet fax has been sent to the recipient machine.

For details, refer to Here.

[DSN Message]

Select whether to print a report notifying that an Internet fax has been sent to the mail server of the recipient machine.

For details, refer to Here.

[Print E-mail Message Body]

Select whether to print a report notifying that an Internet fax has been successfully received after it was received. The report has the subject and message body of an Internet fax.

For details, refer to Here.

To print a list of fax settings ([Fax Setting List])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Fax Setting List]

Print the list of settings associated with faxes.

When multiple lines are used, specify a line in [Line Settings] to print the setting value of the specified line on the list.

Change print settings as required, then tap [Start] to start printing.

To change the data compression type for transmission in black and white ([Black Compression Level])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Network Fax Settings]
          • [Black Compression Level]

Change default settings on the compression type for sending data in black and white if you are using the Internet Fax or IP Address Fax function. [MMR] is specified by default.

Settings

Description

[MMR]

The data size is the smallest.

[MR]

The data size is intermediate between [MH] and [MMR].

[MH]

The data size is larger than [MMR].

To change the data compression type for transmission in color ([Color/Grayscale Multi-Value Compression Method])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Network Fax Settings]
          • [Color/Grayscale Multi-Value Compression Method]

Change default settings on the compression type for sending data in full color or gray scale if you are using the Internet Fax or IP Address Fax function. [JPEG (Color)] is specified by default.

Settings

Description

[JPEG (Color)]

Compress image data in color JPEG format.

[JPEG (Gray Scale)]

Compress image data in black-and-white JPEG format.

[No Set]

Compress data according to the compression type specified in [Black Compression Level]. You cannot send data in color or gray scale.

Whichever file format you specify, data is converted to the TIFF format.

  • Data is converted to the compact PDF format using the technique unique to this machine.

To specify the reception capability of this machine to be notified to an Internet fax peer ([Internet Fax Self RX Ability])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Network Fax Settings]
          • [Internet Fax Self RX Ability]

This machine notifies its reception capability when returning a MDN message if you are using the Internet Fax function. Change the reception capability of this machine which is notified upon returning a MDN message as necessary.

Settings

Description

[Compression Type]

Change the compression type of a fax job the machine can receive.

[Paper Size]

Change the paper size for a fax job the machine can receive.

[Resolution]

Change the resolution of a fax job the machine can receive.

To specify the Internet fax receiving check function (MDN) ([Internet Fax Advanced Settings])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Network Fax Settings]
          • [Internet Fax Advanced Settings]

Configure settings for fax reception confirmation (MDN/DSN) to be sent by this machine if you are using the Internet fax function.

Settings

Description

[MDN Request]

Select whether to request for fax reception result (MDN request) to the destination.

If a MDN request is sent, the recipient machine returns a response message upon reception of a fax, so that you can check that the fax is successfully received by the destination.

Also, by receiving a response message from the destination, you can obtain the reception capability information of the destination. When new response message is received from a destination registered in the address book, the capability information is overwritten with new one.

[Yes] is specified by default.

[DSN Request]

Select whether to request for fax reception result (DSN request) to the destination mail server.

If you select [Yes] for [MDN Request], priority is given to the MDN request.

[Do Not Send] is specified by default.

[MDN Response]

Select whether to return a response message when a sender requests for fax reception result (MDN request) to this machine.

[Yes] is specified by default.

[MDN/DSN Response Monitoring Time]

If necessary, change the waiting time for a response from the destination after a MDN request or DSN request is sent by this machine.

If a response message is received after the specified wait period has elapsed, the machine ignores the message.

[24 hours] is specified by default.

[Maximum Resolution]

If necessary, switch the maximum resolution that this machine can support.

[Ultra Fine] is specified by default.

[Add Content-Type Information]

Specify whether to add Content-Type information to an Internet fax when sending it.

If [Yes] is selected, "application=faxbw" is added to the Content-Type header of MIME as a sub type.

[Do Not Send] is specified by default.

To specify the operating mode for IP address fax ([Operating Mode])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Network Fax Settings]
          • [IP Address Fax Operation Settings]
            • [Operating Mode]

Select an operation mode of IP address fax according to your environment. [Mode 1] is specified by default.

Settings

Description

[Mode 1]

This mode allows communications between our models that support IP address fax communications and between models that comply with the Direct SMTP standard. However, because a unique method developed by our company is used to send a color fax, only our company's models can receive such a color fax.

[Mode 2]

This mode allows communications between our models that support IP address fax communications and between models that comply with the Direct SMTP standard. The method compatible with the Direct SMTP standard (Profile-C format) is used to send a color fax.

To specify whether to allow a color transmission when sending a fax based on the Direct SMTP standard ([Sending Colored Documents])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Network Fax Settings]
          • [IP Address Fax Operation Settings]
            • [Sending Colored Documents]

Select whether or not to accept sending of colored originals when selecting [Mode 2] for [Operating Mode].

To send a fax to a machine that does not support color reception based on the Direct SMTP standard, select [Restrict].

[Allow] is specified by default.

Fully Using User Box Functions

Settings Anyone can Change

To register a Public, Personal, or Group User Box ([Public/Personal User Box])

To display:
  • [Utility]
    • [One-Touch/User Box Registration]
      • [Create User Box]
        • [Public/Personal User Box]
          • [New]

Register a Public User Box. If user authentication or account track is installed on this machine, you can register Personal and Group User Boxes.

Settings

Description

[User Box No.]

Registration number of the box. [User Box No.] is automatically registered from a lower number that is not used. When specifying a number, tap [User Box No.], and enter the value between 1 and 999999999.

[User Box Name]

Enter the User Box name that appears on the Touch Panel (using up to 20 characters).

Assign a name that helps you easily identify the User Box.

[Password]

To use a password to restrict usage of the User Box, enter the password (using up to 64 characters).

[Index]

Select a corresponding character so that a User Box can be index searched with [User Box Name].

[Type]

Select [Public], [Personal], or [Group] depending on User Authentication or Account Track settings.

  • If [Personal] is selected, you can change the owner user if necessary. Tap [Change Owner], and select the user you wish to change.

  • If [Group] is selected, you can change the account name if necessary. Tap [Change Account Name], and select the account name you wish to change.

[Auto Document Delete Time]

Specify the period from the date/time when a file was saved in, last printed, or sent form a User Box to the date/time when it is to be deleted automatically.

  • When specifying the time in units of days, select [1 day], [2 days], [3 days], [7 days], or [30 days].

  • When specifying the time, tap [Time] and enter a value between five minutes and 12 hours (in increments of one minute).

  • To keep the files in the box, select [Save].

If the administrator has determined the delete time, you cannot set this option.

[1 day] is specified by default.

[Confidential RX]

Select whether to add the confidential RX function to the User Box.

To add the confidential RX function, tap [Confidential RX] and enter the password for confidential fax reception (using up to eight characters). Enter the password twice for confirmation.

The entered password is required for sending a fax using Confidential TX to this machine. Inform the sender of the password you entered here.

This function cannot be specified simultaneously with [Auto Save Document to MFP Shared Folder].

To use this function, the optional Fax Kit is required.

[Auto Save Document to MFP Shared Folder]

Select whether to automatically register the files saved in the Public User Box to the SMB folder.

This option is available when the Share SMB File function is enabled in this machine.

This function cannot be used simultaneously with the [Confidential RX].

[OFF] is specified by default.

  • To change the User Box settings you have registered, select the User Box name and tap [Edit].

  • To delete an existing User Box, select the User Box name and tap [Delete].

To customize the initial display of the main screen in the User Box mode ([User Box Settings])

To display:
  • [Utility]
    • [User Settings]
      • [Custom Display Settings]
        • [User Box Settings]

Change the default main screen in the user box mode.

Settings

Description

[Default Tab]

Select the Main Screen for the [Public], [Personal], [System], or [Group] User Box.

For details, refer to Here.

[Shortcut Key 1]/[Shortcut Key 2]

Displays a shortcut key to the System User Box on the Main Screen.

For details, refer to Here.

Settings only the Administrators can Change

To register the Annotation User Box ([Annotation User Box])

To display:
  • [Utility]
    • [Administrator Settings]
      • [One-Touch/User Box Registration]
        • [Create User Box]
          • [Annotation User Box]
            • [New]

Creates a User Box to automatically add the Date/Time and Annotation to files during printing or sending.

Settings

Description

[User Box No.]

Registration number of the box. [User Box No.] is automatically registered from a lower number that is not used. When specifying a number, tap [User Box No.], and enter the value between 1 and 999999999.

[User Box Name]

Enter the User Box name that appears on the Touch Panel (using up to 20 characters).

Assign a name that helps you easily identify the User Box.

[Password]

To use a password to restrict usage of the User Box, enter the password (using up to 64 characters).

[Count Up]

Select the unit for adding a number to a file, By Job or By Page.

  • [By Job]: Adds a number per file. Even if a file has multiple pages, a same number is added to the file as one job.

  • [By Page]: Adds a number per page.

[By Job] is specified by default.

[Stamp Elements]

As necessary, specify the fixed text, date and time, and print position to be added to a file.

  • [Secondary Field]: Add any text at the beginning of the annotation (using up to 20 characters).

  • [Date/Time]: Select the format for the date and time.

  • [Density]: Select the density of characters of the date and time and annotation to be printed.

  • [Number Type]: Select the digit number of annotation.

  • [Print Position]: Select a position in which the annotation is printed.

  • [Primary Field]: Add any text (using up to 40 characters).

[Auto Document Delete Time]

Specify the period from the date/time when a file was saved in, last printed, or sent form a User Box to the date/time when it is to be deleted automatically.

  • When specifying the time in units of days, select [1 day], [2 days], [3 days], [7 days], or [30 days].

  • When specifying the time, tap [Time] and enter a value between five minutes and 12 hours (in increments of one minute).

  • To keep the files in the box, select [Save].

  • If you add an annotation for copy but do not need to store or reuse the file, select [Do Not Keep].

[1 day] is specified by default.

  • This function is available when the Web browser function is disabled. When the optional Extension Memory is installed, this function is available regardless of whether the Web browser function is enabled or disabled. bizhub C658/C558/C458 provides Extension Memory as standard.

  • To change the Annotation User Box settings you have registered, select the User Box name and tap [Edit].

  • To delete an existing Annotation User Box, select the User Box name then tap [Delete].

To collectively delete empty User Boxes ([Delete Unused User Box])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [User Box Settings]
          • [Delete Unused User Box]

A User Box in which no files are saved is recognized as an unnecessary User Box and deleted.

To delete a User Box, select [Yes] and tap [OK].

To delete all files in the Secure Document User Box ([Delete Secure Print Documents])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [User Box Settings]
          • [Delete Secure Print Documents]

All files saved in the Secure Print User Box are deleted.

To delete the files, select [Yes] and tap [OK].

To automatically delete files in the Secure Document User Box after the specified time lapsed ([Auto Delete Secure Document])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [User Box Settings]
          • [Auto Delete Secure Document]

Specify the time to automatically delete files from the Secure Print User Box, from the date/time the files were saved.

  • When specifying the time in units of days, select [1 day], [2 days], [3 days], [7 days], or [30 days].

  • When specifying the time, tap [Time] and enter a value between five minutes and 12 hours (in increments of one minute).

  • To keep the files in the box, select [Save].

[1 day] is specified by default.

To automatically delete files in the Password Encrypted PDF User Box after the specified time lapsed ([Encrypted PDF Delete Time])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [User Box Settings]
          • [Encrypted PDF Delete Time]

Specify the time to automatically delete files in the Password Encrypted PDF User Box, from the date/time the files were saved.

  • When specifying the time in units of days, select [1 day], [2 days], [3 days], [7 days], or [30 days].

  • When specifying the time, tap [Time] and enter a value between five minutes and 12 hours (in increments of one minute).

  • To keep the files in the box, select [Save].

[1 day] is specified by default.

To automatically delete files in the ID & Print User Box after the specified time lapsed ([ID & Print Delete Time])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [User Box Settings]
          • [ID & Print Delete Time]

Specify the time to automatically delete documents in the ID & Print User BOX, from the date/time the document was saved or the date/time they were last printed.

  • When specifying the time in units of days, select [1 day], [2 days], [3 days], [7 days], or [30 days].

  • When specifying the time, tap [Time] and enter a value between five minutes and 12 hours (in increments of one minute).

  • To keep the files in the box, select [Save].

[1 day] is specified by default.

  • You can let the user select whether to delete the file from the ID & Print User Box after the file is printed. For details, refer to Here.

To specify whether to hold files in a User Box after they have been printed or sent ([Document Hold Setting])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [User Box Settings]
          • [Document Hold Setting]

Specify whether to keep the file in the Public User Box, Personal User Box, Group User Box, or Annotation User Box after it is printed or sent.

Settings

Description

[Yes]/[No]

You can specify to hold or clear a file from the box after the file has been printed or sent.

[Yes] is specified by default.

[Delete confirmation screen.]

Select whether to display the deletion confirmation dialog box when keeping a file in a User Box.

If [ON] is set, the user can select whether or not to leave or not the file in the User Box after the file has been printed or sent.

[OFF] is specified by default.

To specify whether to allow you to print a file from USB memory or save a file to USB memory ([External Memory Function Settings])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [User Box Settings]
          • [External Memory Function Settings]

Specify whether to allow users to print and read files from a USB memory device and to save files to a USB memory device.

Settings

Description

[Save Document]

Select whether to allow users to save files on a USB memory.

For details, refer to Here.

[Print Document]

Select whether to allow users to print files from USB memory.

For details, refer to Here.

[External Memory Document Scan]

Select whether to allow users to save files from a USB memory into a User Box.

For details, refer to Here.

To prohibit users from creating, editing, or deleting a User Box ([Allow/Restrict User Box])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [User Box Settings]
          • [Allow/Restrict User Box]

You can enable or disable each user's ability to create, edit, and delete a user box.

If only the administrator creates, edits, and deletes User Boxes, select [Restrict].

[Allow] is specified by default.

To specify whether to hold a file in the ID & Print User Box after the file has been printed ([ID & Print Delete after Print Setting])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [User Box Settings]
          • [ID & Print Delete after Print Setting]

Select whether to ask the user if they want to delete the file from the ID & Print User Box after it is printed, or to always delete the file after it is printed without requesting confirmation.

[Confirm with User] is specified by default.

To collectively specify the periods for storing files in User Boxes ([Document Delete Time Setting])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [User Box Settings]
          • [Document Delete Time Setting]

For all the Public User Boxes, Personal User Boxes, and Group User Boxes, the administrator specifies the time to automatically delete files from the date/time the files were last printed or sent.

This delete time is used as the time to delete files from an existing User Box and from a User Box you will create.

Settings

Description

[Yes]/[No]

Allows the administrator to set the time to delete files from User Boxes automatically.

If set to [Yes], you cannot set a file delete time for each User Box when the box is created by [User Settings].

[No] is specified by default.

Delete Time

Sets a time to automatically delete files from a User Box.

  • When specifying the time in units of days, select [1 day], [2 days], [3 days], [7 days], or [30 days].

  • When specifying the time, tap [Time] and enter a value between five minutes and 12 hours (in increments of one minute).

  • To keep the files in the box, select [Save].

To automatically delete files in the SMB folder after the specified time lapsed when using the Share SMB File function ([Document in MFP Shared Folder Delete Time Setting])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [User Box Settings]
          • [Document in MFP Shared Folder Delete Time Setting]

If files in the Public User Box are shared on the network using the Share SMB File function, specify the period from the time when files are saved in the SMB folder via the Public User Box to the time when they are deleted automatically.

  • When specifying the time in units of days, select [1 day], [2 days], [3 days], [7 days], or [30 days].

  • To keep the files in the box, select [Save].

[1 day] is specified by default.

To specify whether to add an initial character of a scanned mode name to the file name of the scanned original data ([Function Mode Initial])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [Scan File Name Settings]
          • [Function Mode Initial]

Select whether to use an initial of the relevant function as a prefix for the file name. The following letters are used as prefixes for file name.

C: Copy

S: Scan/Fax or User Box

P: Print

[Attach] is selected by default.

To add any character string to the file name of the scanned original data ([Supplementary File Name])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [Scan File Name Settings]
          • [Supplementary File Name]

Select whether to add a device name or desired text to the file name. To add desired text, enter it.

For the device name, use the name you specified by selecting [Administrator/Machine Settings] - [Input Machine Address] - [Device Name].

[Device Name] is set by default.

To specify the maximum number of User Boxes that can be created for each user ([Maximum Number of User Boxes])

To display:
  • [Utility]
    • [Administrator Settings]
      • [One-Touch/User Box Registration]
        • [Maximum Number of User Boxes]

Specify the maximum number of user boxes that can be created for each user.

Settings

Description

[Max. No. of Use Boxes]

Set the maximum number of User Boxes that can be created for each user or not. A User Box type ([Public]/[Personal]/[Group]) can be selected according to the user authentication and account settings.

To set an upper limit of User Boxes, select a User Box type, select the user name or account name, then tap [ON].

[Maximum Number of User Boxes]

If [Max. No. of Use Boxes] is set to [ON], enter the maximum number of User Boxes to create. Tap [Apply] to apply the upper limit.

The allowable range of the maximum number of User Boxes is 0 to 1000.

  • If the maximum number of User Boxes is set to "0", you cannot create new ones.

  • If the selected user has already created three User Boxes, for example, you can set the maximum number of User Boxes within the range of 3 to 1000.

To specify a User Box administrator who manages files in User Boxes ([User Box Administrator Setting])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Security Settings]
        • [User Box Administrator Setting]

If necessary, assign a user box administrator if the user authentication has been adopted into this machine.

The User Box administrator can register or delete User Boxes of all users and also use files in User Boxes and System User Box. If [External Memory] is selected for the System User Box, only the file printing is available.

If the administrator of this machine wishes to delegate only the management of files in the boxes to a particular person, assign a user box administrator.

Settings

Description

[Allow]/[Restrict]

Allows the User Box administrator to control User Box files or not.

[Restrict] is specified by default.

[Password Setting]

Enter the password of User Box Administrator (using up to 64 characters).

[E-Mail Address]

Enter the E-mail address of the User Box Administrator (using up to 128 characters).

If the total file size in the SMB folder exceeds 90% of the available hard disk capacity, a notification is sent to the E-mail address of the User Box administrator. If the User Box administrator's E-mail address has not been set, a notification is sent to the E-mail address of the machine administrator.

To log in as a User Box administrator, enter the following information on the login screen.

  • [User Name]: boxadmin

  • [Password]: Password specified above

Fully Using Print Functions

Settings Anyone can Change

To select the optimum color setting mode for the original ([Color Setting])

To display:
  • [Utility]
    • [User Settings]
      • [Printer Settings]
        • [Basic Settings]
          • [Color Setting]

Select the optimum color setting mode for the original.

  • [Document]: The color setting suitable for originals containing multiple elements, such as text, graphs, figures, and photos, is applied.

  • [Photo]: The color setting that prioritizes the image quality is applied.

  • [DTP]: The color setting suitable for originals containing both text and figures is applied. It reproduces exactly what is on the display.

  • [Web]: The color setting suitable for printing Web pages is applied. Low-resolution images are reproduced with enhanced smoothness.

  • [CAD]: The color setting suitable for originals composed of thin lines is applied. Images are reproduced at high resolutions.

[Document] is specified by default.

To intensify small or faint letters, or to sharpen the edges of images such as text in a table or graphics to improve legibility ([Edge Enhancement])

To display:
  • [Utility]
    • [User Settings]
      • [Printer Settings]
        • [Basic Settings]
          • [Edge Enhancement]

Select this option to sharpen the edges of images such as text in the table and graphics to improve legibility when clearing small or faint text.

[OFF] is specified by default.

To print images with a glossy finish ([Glossy Mode])

To display:
  • [Utility]
    • [User Settings]
      • [Printer Settings]
        • [Basic Settings]
          • [Gross Mode]

Images are printed with a glossy finish. The printing speed is reduced.

[OFF] is specified by default.

To reduce the printing density in order to save toner consumption ([Toner Save])

To display:
  • [Utility]
    • [User Settings]
      • [Printer Settings]
        • [Basic Settings]
          • [Toner Save]

Select this check box to reduce the printing density in order to reduce the amount of toner consumed.

[OFF] is specified by default.

To specify whether to save the next print job on the hard disk when the job is received while another print job is active ([Spool Print Jobs in HDD before RIP])

To display:
  • [Utility]
    • [User Settings]
      • [Printer Settings]
        • [Basic Settings]
          • [Spool Print Jobs in HDD before RIP]

Select whether to save the next print job on the hard disk if the job is received while another print job is being executed.

[ON] is specified by default.

To specify whether to use paper of a size close to the size specified in Paper Size if the specified paper is not loaded in the paper tray ([A4/A3<-->LTR/LGR Auto Switch])

To display:
  • [Utility]
    • [User Settings]
      • [Printer Settings]
        • [Basic Settings]
          • [A4/A3 <- -> LTR/LGR Auto Switch]

If papers you have set by [User Settings] - [Printer Settings] - [Paper Setting] - [Paper Size] are not loaded into the paper tray, you can specify whether or not to print on paper of a similar size.

In normal circumstances, select [OFF]. When you select [ON], size conversion between A4 and Letter and between A3 and Ledger automatically occurs and images may be partially lost.

[OFF] is specified by default.

To print a banner page that contains the sender or title of print data ([Banner Sheet Setting])

To display:
  • [Utility]
    • [User Settings]
      • [Printer Settings]
        • [Basic Settings]
          • [Banner Sheet Setting]

Select whether to print the banner page (cover page) showing the sender or title of the print data.

[OFF] is specified by default.

To specify the line width adjustment method when printing with resolution 600 dpi ([Line Width Adjustment (600dpi)]

To display:
  • [Utility]
    • [User Settings]
      • [Printer Settings]
        • [Basic Settings]
          • [Line Width Adjustment (600dpi)]

Select how to adjust the text or line width when printing with 600dpi resolution. [Normal] is specified by default.

Settings

Description

[Thin]

Select this option to draw letters and lines thinly. Details of letters and figures can be printed elaborately.

[Slightly Thin]

Select this option to draw letters and lines with a thickness between [Thin] and [Normal].

[Normal]

Select this option to draw letters and lines with a normal thickness.

[Slightly Thick]

Select this option to draw letters and lines with a thickness between [Normal] and [Thick].

[Thick]

Select this option to draw letters and lines thickly. Letters and figures are printed clearly.

To specify the line width adjustment method when printing with resolution 1200 dpi ([Line Width Adjustment (1200dpi)]

To display:
  • [Utility]
    • [User Settings]
      • [Printer Settings]
        • [Basic Settings]
          • [Line Width Adjustment (1200dpi)]

Select how to adjust the text or line width when printing with 1200dpi resolution. [Normal] is specified by default.

Settings

Description

[Thin]

Select this option to draw letters and lines thinly. Details of letters and figures can be printed elaborately.

[Slightly Thin]

Select this option to draw letters and lines with a thickness between [Thin] and [Normal].

[Normal]

Select this option to draw letters and lines with a normal thickness.

[Slightly Thick]

Select this option to draw letters and lines with a thickness between [Normal] and [Thick].

[Thick]

Select this option to draw letters and lines thickly. Letters and figures are printed clearly.

To prevent the line width from looking largish in the gray background ([Gray Background Text Correction])

To display:
  • [Utility]
    • [User Settings]
      • [Printer Settings]
        • [Basic Settings]
          • [Gray Background Text Correction]

Select whether to prevent text or lines on a gray background from looking thicker than they actually are.

[ON]: Select this option to make the text and lines on a gray background look to have the same width as the text and lines on a non-gray background.

[ON] is specified by default.

To slightly reduce the entire page when directly printing a PDF, PPML, or OOXML file ([Minimal Print])

To display:
  • [Utility]
    • [User Settings]
      • [Printer Settings]
        • [Basic Settings]
          • [Minimal Print]

Select whether to directly print PDF, PPML, OOXML (docx, xlsx, pptx) files by reducing their entire page a little or not.

This function is available when printing the entire original image, including its edges.

[OFF] is specified by default.

To select whether to give priority to the printing quality or printing speed when directly printing an OOXML file ([OOXML Print Mode])

To display:
  • [Utility]
    • [User Settings]
      • [Printer Settings]
        • [Basic Settings]
          • [OOXML Print Mode]

Select whether to directly print OOXML (docx, xlsx, pptx) files with the priority of quality or with the priority of speed.

[Prioritize Speed] is selected by default.

To fold paper ([Fold Type Settings])

To display:
  • [Utility]
    • [User Settings]
      • [Printer Settings]
        • [Basic Settings]
          • [Fold Type Settings]

Select whether to fold the printed sheets. When you want to fold the printed sheets, select the folding mode.

[No] is specified by default.

  • bizhub C658/C558/C458:
    To use this function, the optional Finisher FS-537 and Saddle Stitcher SD-512 or the optional Finisher FS-536 and Saddle Stitcher SD-511 are required.

  • bizhub C368/C308/C258:
    To use this function, the optional Finisher FS-534 and Saddle Stitcher SD-511 are required.

To specify the unit of paper to be folded at one time when using Half-Fold or Tri-Fold ([Half-Fold/Tri-Fold Specification Settings])

To display:
  • [Utility]
    • [User Settings]
      • [Printer Settings]
        • [Basic Settings]
          • [Half-Fold/Tri-Fold Specification Settings]

Select the unit by which the paper is folded from [By Copy Job (Multiple Sheets)], [1 Unit], and [By Page].

When you select [By Page], enter the number of pages to be folded at one time.

[By Copy Job (Multiple Sheets)] is specified by default.

  • bizhub C658/C558/C458:
    To use this function, the optional Finisher FS-537 and Saddle Stitcher SD-512 or the optional Finisher FS-536 and Saddle Stitcher SD-511 are required.

  • bizhub C368/C308/C258:
    To use this function, the optional Finisher FS-534 and Saddle Stitcher SD-511 are required.

To specify whether to verify the digital signature when directly printing an XPS or OOXML file ([Verify XPS/OOXML Digital Signature])

To display:
  • [Utility]
    • [User Settings]
      • [Printer Settings]
        • [Security Settings]

Select whether to verify the digital signature when printing XPS/OOXML (docx, xlsx, pptx) files with a digital signature.

Settings

Description

[Verify XPS/OOXML Digital Signature]

Select whether to verify a digital signature when printing an XPS or OOXML (docx, xlsx, or pptx) file with a digital signature added.

When [ON] is selected, the data is not printed if the signature is invalid.

[OFF] is specified by default.

To change the default OOXML print settings for direct printing ([OOXML Print Settings])

To display:
  • [Utility]
    • [User Settings]
      • [Printer Settings]
        • [OOXML Print Settings]

Specify the default value for OOXML print settings during direct printing.

Settings

Description

[Print Sheet/Book]

Select whether to print the currently selected sheet or the entire book when handling an Excel file.

The [Current Sheet] is specified by default.

[Paper Size]

Select a paper size to print an OOXML (docx, xlsx, or pptx) file.

[Auto paper select] is specified by default.

[Paper Type]

Select a paper type to print an OOXML (docx, xlsx, or pptx) file.

[Auto] is specified by default.

To change the default combination settings for direct printing ([Layout - Combination])

To display:
  • [Utility]
    • [User Settings]
      • [Printer Settings]
        • [Layout - Combination]

Configure the default combination settings for direct printing.

Settings

Description

[Yes]/[No]

Select whether to reduce and print multiple pages on the same side of a single sheet of paper.

[No] is specified by default.

[Row]

Enter a number of pages to be placed in horizontal direction.

[1] is specified by default.

[Column]

Enter a number of pages to be placed in vertical direction.

[1] is specified by default.

[Combination Method]

Select a page direction.

[Horizontal] is specified by default.

[Combination Direction]

Select a direction of page layout.

[Top Left to Bottom Right] is specified by default.

[Layout Settings]

Set the layout in details.

  • [Page Spacing]: Set a page space in line and column directions. [0] inches (0 mm) is specified by default.

  • [Margin]: Set a page margin at the top, bottom, right and left positions. [0] inches (0 mm) is specified by default.

  • [Page Zoom]: Set any scale to enlarge or reduce the page size. [Auto] is specified by default.

  • [Page Frame]: Select to print a border line between pages. [Do Not Print] is specified by default.

To print a report on configuration information of this machine or a font list ([Print Reports])

To display:
  • [Utility]
    • [User Settings]
      • [Printer Settings]
        • [Print Reports]

A report on configuration information of this machine or a font list is printed.

Settings

Description

[Configuration Page]

A list of settings in this machine is printed.

Change print settings as required, then tap [Start] to start printing.

[Demo Page]

A test page is printed.

Change print settings as required, then tap [Start] to start printing.

[PCL Font List]

A list of PCL fonts installed in this machine is printed.

Change print settings as required, then tap [Start] to start printing.

[PS Font List]

A list of PS fonts installed in this machine is printed.

Change print settings as required, then tap [Start] to start printing.

[OOXML Font List]

A list of OOXML fonts installed in this machine is printed.

Change print settings as required, then tap [Start] to start printing.

To change the method for determining the paper size when directly printing TIFF, JPEG, or PDF files ([TIFF Image Paper Setting])

To display:
  • [Utility]
    • [User Settings]
      • [Printer Settings]
        • [TIFF Image Paper Setting]

Specify paper settings for directly printing of TIFF, JPEG, or PDF files.

The settings are applied when images are printed from a USB memory device or directly printed using the Direct Print function of Web Connection.

Settings

Description

[Paper Selection]

Select how the paper size used for printing is determined.

  • [Auto Paper Select]: TIFF/JPEG (JFIF)/PDF images are printed on paper of the same size as the image.
    However, JPEG (EXIF) images are enlarged or reduced to the paper size specified in [User Settings] - [Printer Settings] - [Paper Setting] - [Paper Size] before they are printed.

  • [Priority Paper Size]: Images are enlarged or reduced to the paper size specified in [User Settings] before they are printed.
    When they are printed from Web Connection or a USB memory device, the paper size specified in [User Settings] - [Printer Settings] - [Paper Setting] - [Paper Size] is used.

[Auto Paper Select] is specified by default.

To allow banner printing through a computer ([Banner Printing])

To display:
  • [Utility]
    • [Banner Printing]

Tap this button to select whether to permit banner printing of the print function.

Select [Allow], and after the screen waiting for a banner printing job appears, execute printing from the computer.

[Restrict] is specified by default.

  • This function is available when the Web browser function is disabled. When the optional Extension Memory is installed, this function is available regardless of whether the Web browser function is enabled or disabled. bizhub C658/C558/C458 provides Extension Memory as standard.

Settings only the Administrators can Change

To change the timing to start printing at reception of print data ([Print/Fax Output Settings])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [Output Settings]
          • [Print/Fax Output Settings]

Select when to start printing received print/fax data.

Settings

Description

[Print]

Select when to start printing received print data.

  • [Batch Print]: Printing is started after all pages are received.

  • [Page Print]: Printing is started as the first page is received.

[Page Print] is specified by default.

[Fax]

Select when to start printing received fax data.

  • [Batch Print]: Printing is started after all pages are received.

  • [Page Print]: Printing is started as the first page is received.

For Internet Fax, Batch Print is always selected.

[Batch Print] is specified by default.

To change the communication timeout time at USB connection ([USB Timeout])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Printer Settings]
        • [USB Timeout]

When this machine is connected via USB to the computer, change the communication timeout time if necessary.

[60 sec.] is specified by default.

To change the communication timeout time at network connection ([Network Timeout])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Printer Settings]
        • [Network Timeout]

When this machine is connected via a network to the computer, change the communication timeout time if necessary.

[60 sec.] is specified by default.

To specify whether to print error information when an error has occurred while printing an XPS or OOXML file ([Print XPS/OOXML Errors])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Printer Settings]
        • [Print XPS/OOXML Errors]

Select whether to print error information when an error occurs during XPS/OOXML (docx, xlsx, pptx) file printing.

[Yes] is specified by default.

To restrict acquiring device information from the Windows printer driver using a password ([Assign Account to Acquire Device Info])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Printer Settings]
        • [Assign Account to Acquire Device Info]

Select whether to request the user to enter the password when the user obtains the information on this machine using a printer driver for Windows.

If [Yes] is selected, enter the requested password (using up to eight characters).

[No] is specified by default.

To allow only print jobs using the Secure Print function ([Secure Print Only])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Security Settings]
        • [Security Details]
          • [Secure Print Only]

Specify whether the printing from the computer should be limited only to the security document.

When you select [Yes], you need to set Secure Print when printing from the printer driver.

[No] is specified by default.

To change an encryption passphrase for encrypting an authentication password ([Driver Password Encryption Setting])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Security Settings]
        • [Driver Password Encryption Setting]

Used to change the encryption passphrase to encrypt authentication passwords (such as user and account passwords) when printing data using a printer driver. [Use Factory Default] is specified by default.

The same encryption passphrase must be set for this machine and the printer driver.

Settings

Description

[User-Defined]

Select this option when you want to set your own encryption passphrase. Tap [Encryption Passphrase] and enter the encryption passphrase (up to 20 characters).

Set the same encryption passphrase in the printer driver, too.

[Use Factory Default]

The encryption passphrase (a preset encryption key (common key) that is not exposed) set on this machine at the time of shipping is used.

Enabling the Advanced Functions (For Administrators)

To obtain a request code to be registered in the license management server ([Get Request Code])

To display:
  • [Utility]
    • [Administrator Settings]
      • [License Settings]
        • [Get Request Code]

Issue a request code for this machine to be registered in the license management server (LMS).

To enable advanced functions, access LMS and obtain the function and license codes. The request code is needed in order to access LMS and make request for issuance of the function and license codes.

To enter function code and license code in order to enable the advanced functions ([Install License])

To display:
  • [Utility]
    • [Administrator Settings]
      • [License Settings]
        • [Install License]

Enter information required for enabling advanced functions.

Settings

Description

[Function/License Code]

Enter the function code for identifying the advanced function and the license code for enabling the advanced function to enable the advanced function.

[Token Code]

Enter the token code cited on the token certificate to enable the advanced function.

To view a list of enabled advanced functions ([List of Enabled Functions])

To display:
  • [Utility]
    • [Administrator Settings]
      • [License Settings]
        • [List of Enabled Functions]

Displays a list of enabled functions.

To enable the Web browser function of this machine ([Web Browser Setting])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Network Settings]
        • [Web Browser Setting]

Select whether to enable the Web browser function of this machine. To enable the Web browser function, specify whether to allow file operations in the site displayed on the Web browser.

Settings

Description

[Web Browser Usage Settings]

Select whether to enable the Web browser function of this machine.

[OFF] is specified by default.

[File Operation Permission Setting]

Select whether to allow file operations in the site displayed on the Web browser.

  • [Upload]: Select whether to allow uploading the data scanned on this machine. To allow uploading of data to only the specified site, select [Permitted URL Only], then enter the URL of the site to allow uploading of files to (using up to 256 characters). [ON] is specified by default.

  • [Download]: Select whether to allow downloading of files to this machine. When you allow downloading of data from only the specified site, select [Permitted URL Only], then enter the URL of the site to allow downloading of files from (using up to 256 characters). [ON] is specified by default.

  • Before enabling the Web browser function, check that this machine can be connected to the Internet.

  • If the Web browser function is switched to Enable or Disable, this machine restarts automatically.

To enable the voice guidance function ([Voice Guidance Settings])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Voice Guidance Settings]

Select whether to enable the voice guidance function. [OFF] is specified by default.

  • To use this function, the optional Extension Memory, i-Option LK-104 v3, and Local Interface Kit are required. bizhub C658/C558/C458 provides Extension Memory as standard.

To configure the serverless pull printing environment ([Serverless Pull Printing Settings])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Connection]
        • [Serverless Pull Printing Settings]

Configure settings to use the serverless pull printing function.

Serverless pull printing is a function that executes print jobs stored from the user computer to the MFP through any MFP in a serverless pull printing group composed of multiple MFPs.

Settings

Description

[Store Print Documents Settings]

Configure settings to use the storage function for serverless pull printing.

If the storage function is enabled, you can store print jobs sent from a computer on the storage machine.

For details, refer to Here.

[Client Function Setting]

Configure settings to use the client function for serverless pull printing.

Enabling the client function allows you to execute print jobs stored on the storage machine through the MFP with the client function enabled.

For details, refer to Here.

[Serverless Pull Printing Group Setting]

Register a serverless pull printing group. Up to 10 MFPs can be registered, including the MFP (this machine) to be configured.

For details, refer to Here.

[IPP Authentication Settings]

Configure settings to perform IPP authentication when IPP is used as the serverless pull printing protocol in a client machine while IPP authentication is enabled.

For details, refer to Here.

  • To use the client function for serverless pull printing, the optional i-Option LK-114 is required. Furthermore, this function is available when the Web browser function is enabled. When the optional Extension Memory is installed, this function is available regardless of whether the Web browser function is enabled or disabled.

  • To use the storage function for serverless pull printing, the optional Extension Memory and i-Option LK-114 are required.

  • bizhub C658/C558/C458 provides Extension Memory as standard.