HomeSearch by PurposeRegistering and Managing Destinations

Search by Purpose

Registering Fax or Scan Transmission Destinations

To register E-mail addresses ([E-Mail])

To display:
  • [Utility]
    • [One-Touch/User Box Registration]
      • [Create One-Touch Destination]
        • [Address Book (Public)]
          • [E-Mail]
            • [New]

Register destination E-mail addresses.

Settings

Description

[No.]

Destination registration number. [No.] is automatically registered using an unused smaller number. If you want to specify a number, tap [No.], then enter the number.

[Name]

Enter the destination name to be displayed on the Touch Panel (using up to 24 characters).

Assign a name that helps you easily identify the destination.

[Sort Character]

Enter the same name as the registered (using up to 24 characters).

You can sort destinations by registration name.

[Index]

Select a corresponding character so that the destination can be index-searched by registration name.

  • For a frequently used destination, also select [Favorites]. If [Favorites] is selected, the destination will appear in the main screen of the fax/scan mode, enabling the user to easily select a destination.

[E-Mail Address]

Enter a destination E-mail address.

If prefixes and suffixes are registered, you can recall a registered domain name etc. to complement entry.

  • To check the settings for a registered destination, select its registered name, then tap [Check Job Set.].

  • To change the settings for a registered destination, select its registered name, then tap [Edit].

  • To delete a registered destination, select its registered name, then tap [Delete].

  • By registering E-mail address prefixes and suffixes, you can complement E-mail address entry. For details, refer to Here.

To register SMB destinations ([PC (SMB)])

To display:
  • [Utility]
    • [One-Touch/User Box Registration]
      • [Create One-Touch Destination]
        • [Address Book (Public)]
          • [PC (SMB)]
            • [New]

Register destination computer names (host name) or IP addresses.

Settings

Description

[No.]

Destination registration number. [No.] is automatically registered using an unused smaller number. If you want to specify a number, tap [No.], then enter the number.

[Name]

Enter the destination name to be displayed on the Touch Panel (using up to 24 characters).

Assign a name that helps you easily identify the destination.

[Sort Character]

Enter the same name as the registered (using up to 24 characters).

You can sort destinations by registration name.

[Index]

Select a corresponding character so that the destination can be index-searched by registration name.

  • For a frequently used destination, also select [Favorites]. If [Favorites] is selected, the destination will appear in the main screen of the fax/scan mode, enabling the user to easily select a destination.

[User ID]

Enter the name of a user who is authorized to access the folder specified in [File Path] (using up to 64 characters).

  • For workgroup user, type in only the user name. Entry example: "User01"

  • For domain user, type in user-name@domain-name. Entry example: "User01@abc.local"

[Password]

Enter the password of the user specified in [User ID].

[Host Address]

Enters the destination PC name (host name) or IP address (up to 253 bytes long).

  • Example of computer name (host name) entry: "HOME-PC"

  • Example of IP address (IPv4) entry: "192.168.1.1"

  • Example of IP address (IPv6) entry: "fe80::220:6bff:fe10:2f16"

[Check Connection]

Check whether or not the host name you entered in [Host Address] exists.

[File Path]

Enter the shared folder name of the computer specified in [Host Address] with up to 255 bytes. The shared folder name is generally referred to as a share name.

  • Entry example: "scan"

When specifying a folder in the shared folder, insert a symbol, "\", between folder names.

  • Entry example: "scan\document"

[Host Name Search]

Searches for the host name to be applied to [Host Address]. To search for the host name, specify a group name.

  • [Group Name]: Displays the name of the group to which the user belongs by default. To change the group name, tap [Change], then enter the group name (up to 15 characters). After entering the group name, specify search conditions, then tap [Search].

  • [Host Name]: Enter the target host name (using up to 15 characters). After entering the host name, specify search conditions, then tap [Search].

[Reference]

On the Touch Panel, search for a computer to send a file to, and select a target shared folder.

When the authentication screen appears, enter the name and password of a user who has privileges to access the selected folder. After authentication, [Host Address] or [File Path] is entered automatically.

The Reference function may fail under the following conditions.

  • If 512 or more workgroups or computers are on the network (subnet) connected to this machine, this function may fail.

  • This function is not available in the IPv6 environment.

  • To check the settings for a registered destination, select its registered name, then tap [Check Job Set.].

  • To change the settings for a registered destination, select its registered name, then tap [Edit].

  • To delete a registered destination, select its registered name, then tap [Delete].

To register FTP destinations ([FTP])

To display:
  • [Utility]
    • [One-Touch/User Box Registration]
      • [Create One-Touch Destination]
        • [Address Book (Public)]
          • [FTP]
            • [New]

Register destination FTP server host names or IP addresses.

Settings

Description

[No.]

Destination registration number. [No.] is automatically registered using an unused smaller number. If you want to specify a number, tap [No.], then enter the number.

[Name]

Enter the destination name to be displayed on the Touch Panel (using up to 24 characters).

Assign a name that helps you easily identify the destination.

[Sort Character]

Enter the same name as the registered (using up to 24 characters).

You can sort destinations by registration name.

[Index]

Select a corresponding character so that the destination can be index-searched by registration name.

  • For a frequently used destination, also select [Favorites]. If [Favorites] is selected, the destination will appear in the main screen of the fax/scan mode, enabling the user to easily select a destination.

[Host Address]

Enter the host name or IP address of the destination FTP server (using up to 253 bytes).

  • Example of host name entry: "host.example.com"

  • Example of IP address (IPv4) entry: "192.168.1.1"

  • Example of IP address (IPv6) entry: "fe80::220:6bff:fe10:2f16"

[File Path]

Enter the name of a destination folder in the FTP server specified in [Host Address] with up to 127 bytes.

  • Entry example: "scan"

When specifying a folder in the FTP folder, insert a symbol, "/", between the folder names.

  • Entry example: "scan/document"

When not specifying a file path, enter only "/".

  • Entry example: "/"

[User ID]

If authentication is required in the destination FTP server, enter the available user name to log in (using up to 64 characters).

[Password]

Enter the password of the user specified in [User ID].

[anonymous]

When authentication is not required in the destination FTP server, tap [ON].

[OFF] is specified by default.

[PASV]

When the PASV mode is used in your environment, tap [ON].

[OFF] is specified by default.

[Proxy]

When a proxy server is used in your environment, tap [ON].

[OFF] is specified by default.

[Port Number]

If necessary, change the port number.

In normal circumstances, you can use the original port number.

[21] is specified by default.

  • To check the settings for a registered destination, select its registered name, then tap [Check Job Set.].

  • To change the settings for a registered destination, select its registered name, then tap [Edit].

  • To delete a registered destination, select its registered name, then tap [Delete].

To register WebDAV destinations ([WebDAV])

To display:
  • [Utility]
    • [One-Touch/User Box Registration]
      • [Create One-Touch Destination]
        • [Address Book (Public)]
          • [WebDAV]
            • [New]

Register destination WebDAV server host names or IP addresses.

Settings

Description

[No.]

Destination registration number. [No.] is automatically registered using an unused smaller number. If you want to specify a number, tap [No.], then enter the number.

[Name]

Enter the destination name to be displayed on the Touch Panel (using up to 24 characters).

Assign a name that helps you easily identify the destination.

[Sort Character]

Enter the same name as the registered (using up to 24 characters).

You can sort destinations by registration name.

[Index]

Select a corresponding character so that the destination can be index-searched by registration name.

  • For a frequently used destination, also select [Favorites]. If [Favorites] is selected, the destination will appear in the main screen of the fax/scan mode, enabling the user to easily select a destination.

[User ID]

Enter the name of a user who is authorized to access the folder specified in [File Path] (using up to 64 characters).

[Password]

Enter the password of the user specified in [User ID].

[Host Address]

Enter the host name or IP address of the destination WebDAV server with up to 253 bytes.

  • Example of host name entry: "host.example.com"

  • Example of IP address (IPv4) entry: "192.168.1.1"

  • Example of IP address (IPv6) entry: "fe80::220:6bff:fe10:2f16"

[File Path]

Enter the name of a destination folder in the WebDAV server specified in [Host Address] with up to 142 bytes.

  • Entry example: "scan"

When specifying a folder in the WebDAV folder, insert a symbol, "/", between the folder names.

  • Entry example: "scan/document"

[Proxy]

When a proxy server is used in your environment, tap [ON].

[OFF] is specified by default.

[SSL Settings]

When SSL is used in your environment, tap [ON].

[OFF] is specified by default.

[Port Number]

If necessary, change the port number.

In normal circumstances, you can use the original port number.

[80] is specified by default.

  • To check the settings for a registered destination, select its registered name, then tap [Check Job Set.].

  • To change the settings for a registered destination, select its registered name, then tap [Edit].

  • To delete a registered destination, select its registered name, then tap [Delete].

To register User Box destinations ([User Box))

To display:
  • [Utility]
    • [One-Touch/User Box Registration]
      • [Create One-Touch Destination]
        • [Address Book (Public)]
          • [User Box]
            • [New]

Register user boxes to save.

Settings

Description

[No.]

Destination registration number. [No.] is automatically registered using an unused smaller number. If you want to specify a number, tap [No.], then enter the number.

[Name]

Enter the destination name to be displayed on the Touch Panel (using up to 24 characters).

Assign a name that helps you easily identify the destination.

[Sort Character]

Enter the same name as the registered (using up to 24 characters).

You can sort destinations by registration name.

[Index]

Select a corresponding character so that the destination can be index-searched by registration name.

  • For a frequently used destination, also select [Favorites]. If [Favorites] is selected, the destination will appear in the main screen of the fax/scan mode, enabling the user to easily select a destination.

[User Box]

Select one target User Box from [Public User Box], [Personal User Box], and [Group].

  • [Personal User Box] is available when user authentication is installed on this machine.

  • [Group] is available when account track is installed on this machine.

  • To check the settings for a registered destination, select its registered name, then tap [Check Job Set.].

  • To change the settings for a registered destination, select its registered name, then tap [Edit].

  • To delete a registered destination, select its registered name, then tap [Delete].

To register fax destinations ([Fax])

To display:
  • [Utility]
    • [One-Touch/User Box Registration]
      • [Create One-Touch Destination]
        • [Address Book (Public)]
          • [Fax]
            • [New]

Register the fax number of the destination.

Settings

Description

[No.]

Destination registration number. [No.] is automatically registered using an unused smaller number. If you want to specify a number, tap [No.], then enter the number.

[Name]

Enter the destination name to be displayed on the Touch Panel (using up to 24 characters).

Assign a name that helps you easily identify the destination.

[Sort Character]

Enter the same name as the registered (using up to 24 characters).

You can sort destinations by registration name.

[Index]

Select a corresponding character so that the destination can be index-searched by registration name.

  • For a frequently used destination, also select [Favorites]. If [Favorites] is selected, the destination will appear in the main screen of the fax/scan mode, enabling the user to easily select a destination.

[Fax Number]

Enter a destination fax number.

  • When you use this machine in a PBX environment, tap [Outside] ([E-] appears). A registered outside line number is automatically inserted.

  • When you use this machine in a PBX environment, tap [Pause] following the outside line number ([P] appears) to ensure the dialing.

  • If you want to send out a push signal over the dial line, tap [Tone] ([T] appears).

  • Tap [-] to separate a dial number. It does not affect the dialing of the number.

[Line Settings]

As necessary, specify how to send a fax to a destination you want to register. You may change the settings you made here before sending a fax.

  • [Overseas TX]: Used to send a fax to areas where communication conditions are poor. Faxes are sent at a lower speed.

  • [ECM OFF]: ECM is an error correction mode defined by ITU-T (International Telecommunication Union - Telecommunication Standardization Sector). Fax machines equipped with the ECM feature communicate with each other, confirming that the sent data is free of errors. This prevents image blurring caused by telephone line noise.
    The communication time can be reduced by setting ECM to OFF for transmission. However, an image error or communication error may occur depending on the specified communication time value, so change the value to suit conditions.

  • [V34 OFF]: V.34 is a communication mode used for super G3 fax communication. When the remote machine or this machine is connected to a telephone line via PBX, however, you may not establish a communication in the super G3 mode depending on telephone line conditions. In this case, it is recommended that you turn the V.34 mode off to send data.

  • [Check Dest. & Send]: When using the Check Dest. And Send function, select [Yes]. The fax number specified for fax is checked against the destination fax number (CSI) and the fax is sent only when they match.

  • [Select Line]: If multiple lines are used, select the line used to send a fax. In general use, use [Line 1]. If [Unset] is selected, either line, whichever is not busy, is used for transmission.

  • To use this function, the optional Fax Kit is required.

  • To check the settings for a registered destination, select its registered name, then tap [Check Job Set.].

  • To change the settings for a registered destination, select its registered name, then tap [Edit].

  • To delete a registered destination, select its registered name, then tap [Delete].

  • You can select whether to have the user enter a fax number twice when registering the fax number (Default: [OFF]). This is helpful to prevent the fax number from being incorrectly registered. For details, refer to Here.

To register Internet fax destinations ([Internet Fax])

To display:
  • [Utility]
    • [One-Touch/User Box Registration]
      • [Create One-Touch Destination]
        • [Address Book (Public)]
          • [Internet Fax]
            • [New]

Register destination E-mail addresses.

Settings

Description

[No.]

Destination registration number. [No.] is automatically registered using an unused smaller number. If you want to specify a number, tap [No.], then enter the number.

[Name]

Enter the destination name to be displayed on the Touch Panel (using up to 24 characters).

Assign a name that helps you easily identify the destination.

[Sort Character]

Enter the same name as the registered (using up to 24 characters).

You can sort destinations by registration name.

[Index]

Select a corresponding character so that the destination can be index-searched by registration name.

  • For a frequently used destination, also select [Favorites]. If [Favorites] is selected, the destination will appear in the main screen of the fax/scan mode, enabling the user to easily select a destination.

[E-Mail Address]

Enter a destination E-mail address.

If prefixes and suffixes are registered, you can recall a registered domain name etc. to complement entry.

[RX Ability (Destination)]

Select the specifications of original data that the recipient machine can receive in [Compression Type], [Paper Size] and [Resolution].

  • To check the settings for a registered destination, select its registered name, then tap [Check Job Set.].

  • To change the settings for a registered destination, select its registered name, then tap [Edit].

  • To delete a registered destination, select its registered name, then tap [Delete].

  • By registering E-mail address prefixes and suffixes, you can complement E-mail address entry. For details, refer to Here.

To register IP address fax destinations ([IP Address Fax])

To display:
  • [Utility]
    • [One-Touch/User Box Registration]
      • [Create One-Touch Destination]
        • [Address Book (Public)]
          • [IP Address Fax]
            • [New]

Enter any of the IP address, host name or E-mail address of the destination.

Settings

Description

[No.]

Destination registration number. [No.] is automatically registered using an unused smaller number. If you want to specify a number, tap [No.], then enter the number.

[Name]

Enter the destination name to be displayed on the Touch Panel (using up to 24 characters).

Assign a name that helps you easily identify the destination.

[Sort Character]

Enter the same name as the registered (using up to 24 characters).

You can sort destinations by registration name.

[Index]

Select a corresponding character so that the destination can be index-searched by registration name.

  • For a frequently used destination, also select [Favorites]. If [Favorites] is selected, the destination will appear in the main screen of the fax/scan mode, enabling the user to easily select a destination.

[Destination]

Enter the destination IP address or host name.

  • Example of IP address (IPv4) entry: "192.168.1.1"

  • Example of IP address (IPv6) entry: "fe80::220:6bff:fe10:2f16"

  • Example of host name entry: "host.example.com" (Also enter a domain name.)

You can also specify a destination by E-mail address. To specify a destination by E-mail address, enter the destination IP address or host name following "ipaddrfax@".

To enter an IP address following the @ symbol, put the IP address in brackets "[ ]".

  • Example of IP address (IPv4) entry: "ipaddrfax@[192.168.1.1]"

To enter an IP address (IPv6), enter "IPv6:" following left bracket "[ ".

  • Example of IP address (IPv6) entry: "ipaddrfax@[IPv6:fe80::220:6bff:fe10:2f16]"

To enter a host name following the @ symbol, brackets "[ ]" are unnecessary.

  • Example of host name entry: "ipaddrfax@host.example.com"

[Port Number]

If necessary, change the port number.

In normal circumstances, you can use the original port number.

[25] is specified by default.

[Destination Machine Type]

Select whether the recipient machine supports color print.

[Monochrome] is specified by default.

  • To use this function, the optional Fax Kit is required.

  • To check the settings for a registered destination, select its registered name, then tap [Check Job Set.].

  • To change the settings for a registered destination, select its registered name, then tap [Edit].

  • To delete a registered destination, select its registered name, then tap [Delete].

To register multiple destinations as a group ([Group])

To display:
  • [Utility]
    • [One-Touch/User Box Registration]
      • [Create One-Touch Destination]
        • [Group]
          • [New]

Register multiple destinations as a group. You can register different types of destinations for a group, such as Scan to E-Mail, SMB Send and Fax TX.

Settings

Description

[Name]

Enter the group name to be displayed on the Touch Panel (using up to 24 characters).

Assign a name that helps you easily identify the destination.

[Sort Character]

Enter the same name as the registered (using up to 24 characters).

You can sort destinations by registration name.

[Index]

Select a corresponding character so that the destination can be index-searched by registration name.

  • For a frequently used destination, also select [Favorites]. If [Favorites] is selected, the destination will appear in the main screen of the fax/scan mode, enabling the user to easily select a destination.

[Select Destination]

Select destinations to be included in a group. You can narrow down destinations by tapping [Index] or [Registration Number] and entering a search text or registration number.

You can register up to 500 destinations in a group. You can also register different types of destinations, such as E-mail address and fax number, in a group.

[Destination List]

If necessary, check the destinations registered for the group.

  • To check the settings for a registered group, select its registered name, then tap [Destination List].

  • To change the settings for a registered group, select its registered name, then tap [Edit].

  • To delete a registered group, select its registered name, then tap [Delete].

Managing Destinations (For Administrators)

To print a list of registered one-touch destinations ([Address Book List])

To display:
  • [Utility]
    • [Administrator Settings]
      • [One-Touch/User Box Registration]
        • [One-Touch/User Box Registration List]
          • [Address Book List]

Print the list of address books registered on this machine.

Settings

Description

[Print Selection] / [Print All]

Select the method to print an address list.

  • [Print Selection]: Select this option to specify the destination range and print destinations in the specified range.

  • [Print All]: Select this option to print all destinations.

[List Output Number]

If you select [Print Selection], specify the printing range.

  • [Specify]: Select this option to print destinations in the range specified in [Starting Destination No.] and [Number of Destinations].

  • [All]: Select this option to print all destinations of the type you selected in [Print Destination List by Type].

  • [Starting Destination No.]: Specify the registration number of the destination from which to start printing.

  • [Number of Destinations]: Specify the number of destinations you want to print.

[Print Destination List by Type]

If you select [Print Selection], select the type of destinations you want to print. You can further narrow down destinations to be printed from the print range you specified in [List Output Number].

[Print]

Moves to a screen used to configure print settings.

Change print settings as required, then tap [Start] to start printing.

To print a list of registered group destinations ([Group List])

To display:
  • [Utility]
    • [Administrator Settings]
      • [One-Touch/User Box Registration]
        • [One-Touch/User Box Registration List]
          • [Group List]

Print the list of groups registered on this machine.

Settings

Description

[List Output Number]

Specify the range of destinations you want to print.

  • [Specify]: Select this option to print destinations in the range specified in [Starting Destination No.] and [Number of Destinations].

  • [All]: Prints all groups.

  • [Starting Destination No.]: Specify the registration number of the destination from which to start printing.

  • [Number of Destinations]: Specify the number of destinations you want to print.

[Print]

Moves to a screen used to configure print settings.

Change print settings as required, then tap [Start] to start printing.

To print a list of registered program destinations ([Program List])

To display:
  • [Utility]
    • [Administrator Settings]
      • [One-Touch/User Box Registration]
        • [One-Touch/User Box Registration List]
          • [Program List]

Print the list of programs registered on this machine.

Settings

Description

[One-Touch] / [Group] / [DirectInput (Selection)] / [DirectInput(All)]

Select the method to print an address list.

  • [One-Touch]: Select this option to print programs with the address book being registered.

  • [Group]: Select this option to print programs with a group being registered.

  • [DirectInput (Selection)]: Select this option to print programs in which destinations are registered using Direct Input.

  • [DirectInput (All)]: Select this option to print all programs in which destinations are registered using Direct Input.

[List Output Number]

If you select [One-Touch], [Group], or [DirectInput (Selection)], specify the printing range.

  • [Specify]: Select this option to print programs in the range specified in [Starting Destination No.] and [Number of Destinations].

  • [All]: Select this option to print all programs of the selected type. If you select [DirectInput (Selection)], select the type of destinations to be printed by [Print Destination List by Type].

  • [Starting Destination No.]: Specify the registration number of the program from which to start printing.

  • [Number of Destinations]: Specify the number of programs you want to print.

[Print Destination List by Type]

If you select [DirectInput (Selection)], select the type of destinations you want to print. You can further narrow down destinations to be printed from the print range you specified in [List Output Number].

[Print]

Moves to a screen used to configure print settings.

Change print settings as required, then tap [Start] to start printing.

To restrict the registered destinations that can be accessed by users

 

To back up the registered destination information

Saving the setting information of this machine (Export)

Types of information that can be exported

Various types of setting information of this machine can be saved (exported) to your computer or the SMB sharing folder. Use this function to back up various types of setting information of this machine or copy setting information.

The following information can be exported from this machine.

Item

Description

[Device Setting]

Various settings of this machine.

If necessary, the configuration file to be exported can be encrypted using a password.

[Counter]

Information of various types of counters on this machine.

Select counter information to be exported from counters for respective users or accounts, and others.

[Authentication Information]

Authentication information to be managed by this machine.

Select whether to export all authentication information or only user registration information.

If necessary, the authentication information file to be exported can be encrypted using password.

[Address]

The information of addresses registered on this machine.

Select information to be exported from all address information, address book, group, program, and E-mail subject/body.

If necessary, the address information file to be exported can be encrypted using password.

[Copy Protect/Stamp]

The registration information of copy protect or stamp.

[Restriction Code List]

The restriction codes list of our depreciated the OpenAPI connection application.

Exporting information to your computer

  1. In the administrator mode, select [Maintenance] - [Import/Export] to select the information to be exported, then click [Export].

  2. Configure the required settings depending on the information to be exported.

    • If [Device Setting] is selected, select the export purpose from [Copy Settings] or [Backup Settings]. If you select [Copy Settings], select the type of the setting to be copied.

    • If you select [Device Setting], [Authentication Information], or [Address], enter the password as required.

    • If you select [Counter], select the type of the counter to be exported.

    • If you select [Authentication Information] or [Address], select whether to export all information.

    • If you select [Authentication Information] or [Address], select the format of the file to save data in. To edit information using the spreadsheet software, select [CSV File].

  3. In [Export Destination], select [Export to PC].

  4. Click [OK].

    The file is saved on the computer.

  • When an E-mail address with a registered certificate is exported, the certificate is not exported. Register the certificate again after importing the address on this machine.

  • For details on the list of inhibited codes, contact your service representative.

Exporting information to an SMB sharing folder

  1. In the administrator mode, select [Maintenance] - [Import/Export] to select the information to be exported, then click [Export].

  2. Configure the required settings depending on the information to be exported.

    • If [Device Setting] is selected, select the export purpose from [Copy Settings] or [Backup Settings]. If you select [Copy Settings], select the type of the setting to be copied.

    • If you select [Device Setting], [Authentication Information], or [Address], enter the password as required.

    • If you select [Counter], select the type of the counter to be exported.

    • If you select [Authentication Information] or [Address], select whether to export all information.

    • If you select [Authentication Information] or [Address], select the format of the file to save data in. To edit information using the spreadsheet software, select [CSV File].

  3. In [Export Destination], select [Export to SMB].

  4. Click [OK].

  5. Enter the information to connect to the SMB server.

    Settings

    Description

    [SMB Host Name]

    Enter the SMB server address.

    Example of entry: "192.168.1.1"

    [User Name]

    Enter the user name to log in to the SMB server (using up to 64 characters).

    [Password]

    Enter the password of the user name you entered into [User Name] (using up to 64 characters).

  6. Click [Connection].

    The folder selection page is displayed.

  7. Select a folder to export the target file to, then click [OK].

    The file is saved in the selected SMB sharing folder.

To migrate the registered destination information to other MFP of the same model

Writing the setting information to this machine (Import)

Types of information that can be imported

Various types of setting information, which are saved (exported) from this machine to your computer or the SMB sharing folder, can be written (imported) to this machine. You can migrate setting information that is exported from other device of the same model to exchange the device.

The following information can be imported on this machine.

Item

Description

[Device Setting]

Various settings of this machine.

To import setting information, enter the password that is specified when exporting it.

[Authentication Information]

Authentication information to be managed by this machine.

To import the authentication information, enter the password that was specified for export.

[Address]

The information of addresses registered on this machine.

To import the address information, enter the password that was specified for export.

[Copy Protect/Stamp]

The registration information of copy protect or stamp.

[Restriction Code List]

This is a list of restriction codes for the OpenAPI connection application.

Importing information from your computer

  1. In the administrator mode, select [Maintenance] - [Import/Export] to select the information to be imported, then click [Import].

  2. Configure the required settings depending on the information to be imported.

    • To import the [Device Setting], [Authentication Information], or [Address], enter the password that was specified for export.

    • To import [Authentication Information], select whether to import the backup file for all authentication data, or to only import the user's registration information.

    • To import [Address], select whether to import the backup file for all address data, or to import the individually exported address file.

    • When importing [Address], if you select [Updates containing only Registration number, leave the original data of the address and Registration Number.], address information, in a file to be imported, containing only a registration number, is not registered in the machine. If you select [Updates containing only Registration number, delete the original data of the address and Registration Number.], address information containing only a registration number is deleted from the machine.

  3. Select [Select from PC], then click [Browse...].

  4. Select the file you want to import, and click [OK].

    The import confirmation dialog box is displayed.

  5. Click [Import].

    • If the information currently registered on this machine is different from [Authentication Information] and [Address] to be imported, [Difference] is displayed. Clicking [Difference] allows you to select whether to apply the information registered on this machine or the information to be imported.

  • The counter information cannot be imported.

  • For details on the list of inhibited codes, contact your service representative.

Importing information from an SMB sharing folder

  1. In the administrator mode, select [Maintenance] - [Import/Export] to select the information to be imported, then click [Import].

  2. Configure the required settings depending on the information to be imported.

    • To import the [Device Setting], [Authentication Information], or [Address], enter the password that was specified for export.

    • To import [Authentication Information], select whether to import the backup file for all authentication data, or to only import the user's registration information.

    • To import [Address], select whether to import the backup file for all address data, or to import the individually exported address file.

    • When importing [Address], if you select [Updates containing only Registration number, leave the original data of the address and Registration Number.], address information, in a file to be imported, containing only a registration number, is not registered in the machine. If you select [Updates containing only Registration number, delete the original data of the address and Registration Number.], address information containing only a registration number is deleted from the machine.

  3. Select [Select from SMB List], then click [SMB List].

  4. Enter the information to connect to the SMB server.

    Settings

    Description

    [SMB Host Name]

    Enter the SMB server address.

    Example of entry: "192.168.1.1"

    [User Name]

    Enter the user name to log in to the SMB server (using up to 64 characters).

    [Password]

    Enter the password of the user name you entered into [User Name] (using up to 64 characters).

  5. Click [Connection].

    The folder selection page is displayed.

  6. Select the file you want to import, and click [OK].

    The import confirmation dialog box is displayed.

  7. Click [Import].

    • If the information currently registered on this machine is different from [Authentication Information] and [Address] to be imported, [Difference] is displayed. Clicking [Difference] allows you to select whether to apply the information registered on this machine or the information to be imported.

  • The counter information cannot be imported.

  • For details on the list of inhibited codes, contact your service representative.

To erase all the registered destination information

Deleting all address information

All of the address information registered on this machine can be deleted.

In the administrator mode, select [Maintenance] - [Reset] - [Format All Destination], then click [Format].