HomeWeb Management ToolNotifying a warning occurrence or consumables replacement period by E-mail

Notifying a warning occurrence or consumables replacement period by E-mail

Setting flow

If a warning occurs on this machine that instructs the user to add paper, replace toner, or resolve a paper jam, it can be sent to a registered E-mail address.

To send the machine status via E-mail, follow the below procedure to configure the settings.

  1. Configuring network settings of this machine (Here)

  2. Configuring the Scan to E-mail Environment (Here)

    • Select [Network] - [E-mail Setting] - [E-mail TX (SMTP)], and [E-mail Notification] to ON.

  3. Configuring the machine status notification settings (Here)

Configuring Basic Settings for Scan to E-mail

Configure the settings to send an E-mail from this machine.

  1. Select [Network] - [E-mail Setting] - [E-mail TX (SMTP)] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and configure the following settings.

    Setting

    Description

    [E-mail TX Setting]

    When sending E-mails from this machine, set this option to ON (default: ON).

    [E-mail Notification]

    When using the E-mail notification function, set this option to ON (default: ON).

    If a warning occurs on this machine that instructs the user to add paper, replace toner, or resolve a paper jam, it can be sent to a registered E-mail address.

    [SMTP Server Address]

    Enter the address of the E-mail server (SMTP). Use one of the following formats.

    • Example to enter the host name: "host.example.com"

    • Example to enter the IP address (IPv4): "192.168.1.1"

    • Example to enter the IP address (IPv6): "fe80::220:6bff:fe10:2f16"

    [Port No.]

    If necessary, change the port number of the E-mail server (SMTP) (default: [25]).

    [Connection Timeout]

    If necessary, change the time-out time to limit a communication with the E-mail server (SMTP) (default: [60] sec.).

  2. Select [System Settings] - [Machine Setting] - [Administrator Registration] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and enter the E-mail address of the administrator of this machine into [E-mail Address] (using up to 128 characters, excluding spaces).

    • The E-mail address entered here is used as a sender address (From address) of E-mails to be sent from this machine.

Configuring the machine status notification settings

Register destination E-mail addresses. Up to 10 destination E-mail addresses can be registered. Also select warnings to send a notification when any of them occurs.

Select [Maintenance] - [Status Notification Setting] - [E-mail Address] - [Edit] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and configure the following settings.

Setting

Description

[Notification Address]

Enter the E-mail address of the destination (using up to 320 characters, excluding spaces).

[Alert]

Select items to be notified automatically. Select the check boxes of items to be notified.