About Scan to E-mail

Scan to E-mail is a function that enables you to send a document that is scanned with this machine as an e-mail attachment file.

Select a destination from the address book. As with fax operations, you can send a scanned document to a recipient just by specifying a destination and pressing the START button. Any computer and e-mail software are not required.

You can use this function, such as when sending handwritten documents immediately, or sending confidential paper documents instead of carrying them around.

Memo

The number of pages of a document you can send varies depending on the available mail capacity.

To use the Scan to E-mail function, you must set the following default settings.

Set a network of this machine.

Setting an IP Address from the Operator Panel on This Machine

Using the Software DVD-ROM (For Windows)

Connecting This Machine to a Network

Register the E-mail Address of the Machine and Server Information

Touch Panel for Scan To E-mail

This section describes the items of the screen.

Select [Scan To E-mail] to send a scanned data to an E-mail address.

[Scan To E-mail] Tab

Item

Description

1

Destination area

Select a destination e-mail address. The selected e-mail address appears in this area. If at least 1 destination is specified, you can press [Display all] to edit, add, or delete a destination.

2

Shortcut buttons

Displays shortcut buttons for using certain scan functions.

The screen image shows the factory default setting. The setting can be changed by Administrator Setting.

3

One touch buttons

Displays destinations assigned to one-touch buttons. Press a button to add a destination.

4

Function Settings

Displays the current settings.

The setting can be changed for certain functions.

[Basic] Tab

Item

Description

1

Address Book

Displays e-mail addresses registered in the Address Book.

Select an e-mail address as a destination from the Address Book.

2

Group List

Displays a list of groups in which e-mail addresses are registered.

Select a group as a destination from the Group List.

3

Tx History

Displays a transmission history.

Select a destination from the transmission history.

4

Manual Input

Enter an e-mail address manually to use it as a destination.

5

LDAP

Search for an e-mail address from the LDAP server to use it as a destination.

There are two search methods: Simple Search and Advanced Search.

6

Color Mode

Specifies color mode to scan a document.

7

Scan Size

Specifies the scan size to scan a document.

8

Register to Job Macro

Registers current settings to Job Macro.

9

[?]

Displays Help topics.

[Advanced] Tab

Item

Description

1

Duplex Scan

Specifies duplex scanning.

Set this function when scanning both sides of a document.

2

Reply To

Specifies an e-mail address as a reply destination.

If the recipient replies to the received e-mail, the reply is sent to the e-mail address specified here.

3

Subject

Specifies the subject of the e-mail.

4

E-mail Body

Specifies the body of the e-mail.

5

File Name

Specifies a file name for the scanned file.

If not specified, the file will be named according to the factory default setting.

6

Continuous Scan

Scans multiple documents as a single job.

[Image Settings] Tab

Item

Description

1

Image Settings

Specifies the following image settings: density, document type, resolution, background removal, contrast, hue, saturation, and RGB.

2

File Format

Specifies a file format for the scanned file.

3

Encrypted PDF

Creates an encrypted (password-protected) scanned file.

This function is available only when the file format is set to PDF.

4

Compression Rate

Specifies a compression level for the scanned file.

5

Edge Erase

Eliminates a black shadow that may appear around the edges on the scanned file when scanning, for example, a book.

[Function Settings] > [Destination] Tab

Add, edit or delete a destination to which a document is sent.

[Function Settings] > [Scan Setting] Tab

Item

Description

1

Setting display area 1

Displays the current settings for displayed items.

2

Setting display area 2

Displays a list of settings that are not set by items displayed in setting display area 1.