Scan to E-mail is a function that enables you to send a document that is scanned with this machine as an e-mail attachment file.
Select a destination from the address book. As with fax operations, you can send a scanned document to a recipient just by specifying a destination and pressing the START button. Any computer and e-mail software are not required.
You can use this function, such as when sending handwritten documents immediately, or sending confidential paper documents instead of carrying them around.
The number of pages of a document you can send varies depending on the available mail capacity.
To use the Scan to E-mail function, you must set the following default settings.
Set a network of this machine.
Setting an IP Address from the Operator Panel on This Machine
Using the Software DVD-ROM (For Windows)
Connecting This Machine to a Network
Register the E-mail Address of the Machine and Server Information
This section describes the items of the screen.
Select [Scan To E-mail] to send a scanned data to an E-mail address.
Item |
Description |
|
---|---|---|
1 |
Destination area |
Select a destination e-mail address. The selected e-mail address appears in this area. If at least 1 destination is specified, you can press [Display all] to edit, add, or delete a destination. |
2 |
Shortcut buttons |
Displays shortcut buttons for using certain scan functions. The screen image shows the factory default setting. The setting can be changed by Administrator Setting. |
3 |
One touch buttons |
Displays destinations assigned to one-touch buttons. Press a button to add a destination. |
4 |
Function Settings |
Displays the current settings. The setting can be changed for certain functions. |
Item |
Description |
|
---|---|---|
1 |
Address Book |
Displays e-mail addresses registered in the Address Book. Select an e-mail address as a destination from the Address Book. |
2 |
Group List |
Displays a list of groups in which e-mail addresses are registered. Select a group as a destination from the Group List. |
3 |
Tx History |
Displays a transmission history. Select a destination from the transmission history. |
4 |
Manual Input |
Enter an e-mail address manually to use it as a destination. |
5 |
LDAP |
Search for an e-mail address from the LDAP server to use it as a destination. There are two search methods: Simple Search and Advanced Search. |
6 |
Color Mode |
Specifies color mode to scan a document. |
7 |
Scan Size |
Specifies the scan size to scan a document. |
8 |
Register to Job Macro |
Registers current settings to Job Macro. |
9 |
[?] |
Displays Help topics. |
Item |
Description |
|
---|---|---|
1 |
Duplex Scan |
Specifies duplex scanning. Set this function when scanning both sides of a document. |
2 |
Reply To |
Specifies an e-mail address as a reply destination. If the recipient replies to the received e-mail, the reply is sent to the e-mail address specified here. |
3 |
Subject |
Specifies the subject of the e-mail. |
4 |
E-mail Body |
Specifies the body of the e-mail. |
5 |
File Name |
Specifies a file name for the scanned file. If not specified, the file will be named according to the factory default setting. |
6 |
Continuous Scan |
Scans multiple documents as a single job. |
Item |
Description |
|
---|---|---|
1 |
Image Settings |
Specifies the following image settings: density, document type, resolution, background removal, contrast, hue, saturation, and RGB. |
2 |
File Format |
Specifies a file format for the scanned file. |
3 |
Encrypted PDF |
Creates an encrypted (password-protected) scanned file. This function is available only when the file format is set to PDF. |
4 |
Compression Rate |
Specifies a compression level for the scanned file. |
5 |
Edge Erase |
Eliminates a black shadow that may appear around the edges on the scanned file when scanning, for example, a book. |
Add, edit or delete a destination to which a document is sent.
Item |
Description |
|
---|---|---|
1 |
Setting display area 1 |
Displays the current settings for displayed items. |
2 |
Setting display area 2 |
Displays a list of settings that are not set by items displayed in setting display area 1. |