About Scan to Shared Folder

You can save the scanned document directly in a shared folder on a network by following the easy procedure. This function is useful when you want to scan a paper document into a data file so that you can share it with everyone, or scan a large number of paper documents into data files so that you can manage them.

To use the Scan to Shared Folder function, you must set the following settings.

Connecting This Machine to a Network

Creating a Shared Folder in a Computer

Touch Panel for Scan To Shared Folder

This section describes the items of the screen.

Select [Scan To Shared Folder] to send a scanned data to a shared folder.

[Scan To Shared Folder] Tab

Item

Description

1

Profile area

Select a destination profile from [Select Profile]. The selected profile appears in this area.

2

Shortcut buttons

Displays shortcut buttons for using certain scan functions.

The screen image shows the factory default setting. The setting can be changed by Administrator Setting.

3

One touch buttons

Displays destinations assigned to one-touch buttons. Press a button to add a destination.

4

Function Settings

Displays the current settings.

The setting can be changed for certain functions.

5

[?]

Displays Help topics.

[Basic] Tab

Item

Description

1

Color Mode

Specifies color mode to scan a document.

2

Scan Size

Specifies the scan size to scan a document.

3

Duplex Scan

Specifies duplex scanning.

Set this function when scanning both sides of a document.

4

File Name

Specifies a file name for the scanned file.

If not specified, the file will be named according to the factory default setting.

5

Subfolder

Specifies a sub folder in which to save the scanned document.

If not specified, the scanned data will be saved in the root folder.

6

Continuous Scan

Scans multiple documents as a single job.

7

Register to Job Macro

Registers current settings to Job Macro.

[Advanced] Tab

Item

Description

1

File Format

Specifies a file format for the scanned file.

2

Encrypted PDF

Creates an encrypted (password-protected) scanned file.

This function is available only when the file format is set to PDF.

3

Compression Rate

Specifies a compression level for the scanned file.

4

Edge Erase

Eliminates a black shadow that may appear around the edges on the scanned file when scanning, for example, a book.

[Image Settings] Tab

Item

Description

1

Density

Adjusts a level of scan density.

2

Document Type

Selects a document type to scan at the most suitable quality.

3

Background Removal

Adjusts a level of the document background removal.

4

Resolution

Specifies the resolution to scan a document.

5

Contrast

Adjusts differences between bright and dark sections on a document to make images and texts easier to view and read.

6

Hue

Specifies the level of hue to scan a document.

7

Saturation

Specifies the level of saturation to scan a document.

8

RGB

Specifies the RGB values to scan a document.

[Function Settings] > [Profile] Tab

Delete a selected profile on the [Profile] tab.

[Function Settings] > [Scan Setting] Tab

Item

Description

1

Setting display area 1

Displays the current settings for displayed items.

2

Setting display area 2

Displays a list of settings that are not set by items displayed in setting display area 1.