Saving Sent and Received Data (Transmission Data Save)

This section describes the transmission data save function and how to set it.

The transmission data save function automatically saves sent e-mails (Internet fax, FaxServer), received e-mails (Internet fax), sent faxes, and received faxes in a specified network folder. For sent e-mails, only attachment files are saved. You can only specify one network folder for each setting, but you can specify a different save destinations for sent data and received data respectively.

The data is saved as a PDF or TIFF file depending on the file format of the source data.

Note

The transmission data save function is not available when using the following functions.

  • Real time transmission

  • Polling transmission by using Fcode bulletin board communication

  • Reception by using Fcode confidential communication

  1. Open the Web page of this machine.

  2. Log in as the administrator.

    How to log in as the administrator

    About the Web Page of This Machine

  3. Select [Transmission Settings].

    You must set a server in advance.

    Register the E-mail Address of the Machine and Server Information

  4. Select [Transmission Settings].

  5. Select a data category to save, and then click [Edit].

  6. Select [ON].

    Memo

    The items in the screen is depending on your selected category.

  7. Click [Select Profile List].

    Register a profile in advance.

    Registering a Destination (Profile)

  8. Select a data save destination from [Profile List], and then click [OK].

  9. Click [Submit].

Memo

  • Repeat steps 5 to 9 until you complete setting all the categories of data to save.

  • A sent or received fax is saved as a PDF file.

  • If a sent or received e-mail attachment file is not a PDF, JPEG, or TIFF file, the file is not saved.

  • The body text of an e-mail cannot be saved.

  • The size of data that this function can handle is limited.

  • If the memory space of the machine is insufficient to save received and sent faxes, Internet Faxes or e-mail attachment files, the transmission data is not saved.